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ARTICLE 9.5. <br />STAFF PROCEDURES <br />Section 1. Certificates of Annromiateness (COA). <br />Staff should, under no circumstances, approve a COA for any property. The Commission has the <br />sole authority for considering a request for a COA. Staff shall have the authority to make a <br />determination that a COA is not necessary in the case of work that is the ordinary maintenance and <br />repair of any building, structure or use which will not involve a change in any exterior features of the <br />property. Work undertaken on a property owned by a staff person, a consultant to the Commission <br />or a Commissioner that falls under the routine maintenance categorical exclusion of the Ordinance <br />should be reported, in advance, to the Commission president for his/her approval that a COA is not <br />required. <br />Section 2. Non -Historic Sidina. <br />Removal of non -historic siding shall require a certificate of appropriateness. <br />Section 3. Temporary Structures or Chanaes. <br />Staff shall not have the authority to approve "temporary" structures or changes. <br />Section 4. Monthlv Staff Reports. <br />Staff approved routine maintenance exclusions shall be reported monthly. The monthly report shall <br />list all site visits, phone calls or e-mails by all staff with owners of historic properties where it was <br />determined that a COA was not required because it was routine maintenance. <br />Section 5. Presentations by Staff at Commission Meetings. <br />Staff presentations at a Commission meeting shall include PowerPoint slides or other digitally <br />projected images during the presentation at the Commission meeting. Projecting images of the <br />subject property and the proposed changes will allow the Commission members and the general <br />public a better understanding and clarity of the historic aspects of the property and the proposed <br />changes. This manner of presentation also gives the property owner something to refer to during <br />their presentation or questions by the Commission. This manner of presentation also ensures that all <br />Commission members are looking at the same picture at the same time during an explanation and <br />will prevent confusion, especially during questioning by Commission members. <br />The following images (at a minimum) shall be presented a) an overall front exterior; b) specific <br />images pertaining to the impacted area of the building or site; c) architectural drawings and images <br />2 <br />