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City of South Bend is advertising for applicants. The Mayor has one appointment who is supposed to be a Republican and the County has one appointment who also is supposed to be a Republican. Interested candidates should talk to President Tim Klusczinski, The slate of 2009 Officers was read. In a motion by David Sassano with a secondby Linda Riley the 2009 Slate of Officers 'was unanimously approved. 3. LEGAL AFFAIRS COMMITTEE Historic Preservation Commission of South Bend and St. Joseph County Legal Affairs Committee December 5, 2008 2:00 p.m. Call To Order Members Present Catherine Hostetler, Todd Zeiger, Larry Meteiver also in attendance Tim lUusczinski Review of recommendations of the director for changes to COA rules /procedures Deadline for submission of COA Application A general discussion was held regarding issues that are arising with the late submission of applications for Certificates of Appropriateness. Staff is seeking a solution to provide adequate time for staff review and due diligence gathering of COA Applications as a precursor to providing the Commission with data on which to make their decision. Late applications make it nearly impossible for the staff to complete their due diligence and still get complete packets out the Commission one week befote'the meeting. A number of ideas were explored. Consensus was reached that the following four changes be approved by the Commission as part of our COA Application procedures 1) Applications far a Certificate ofAppropriateness must be submitted to the office of the Historic Preservation Commission of South Bend and St. Joseph Count by 5. 00p on the first Monday of each County i c month. If the In Monday of the month is a Federal or 04 Holiday and the office is ofidalyl closed, then the deadline will be 5.00 p.m. of the I 't Tuesday. 2) Applications submitted after the deadline may or may not be placed on the next Commission agenda depending at the discretion of the staff who will determine if a) thea is still sufficient time far staff to complete the necessary due diligence around the application and provide the Commission with the information prior to the meeting B) that the application is complete and theirforr received (see below). 3) Applicants submitting a COA application after the deadline will be 1rquitrd to sign a waiver of the 4510 day rule in order for the matter to be placed on the -next agenda. 9