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2. The Executive Director usually approves administrative C of As. In special circumstances arrangements would allow the Assistant Director to authorize certain projects on behalf of the Executive Director. 3. Occasionally, outside sources are also consulted for project consideration. 4. STAFF RECOMMENDATIONS: The Executive Director generally writes the staff recommendation for APPS requiring board review. 5. BOARD DECISION: Once the board renders its decision, a staff member (generally the Executive Director) finalizes the C of A for the petitioner, including any amendments, modifications or changes. In the case of a Denial, a letter detailing any reasons is provided as a substitute for the C of A. 6. FOLLOWUP: Staff Inspector investigates the work during the project and upon completion verifying that the proposed work is in accordance with the C of A. Presently, no final report is made. Recommendations • FORMS: 1. The C of A Application form should be updated to only focus on information relevant to the consideration of the proposal. 2. The social history component should be removed unless specifically relevant to the nature of the building. 3. Individual signatures should be required when making staff recommendations and approvals. 4. The By-laws do not govern the C of A forms and more importantly the application requirements for them. 1. Administrative approvals should be authorized through specific parameters — detailed and understood by the HPC board. It may be useful to have the staff authorize other incidental work (projects that are hidden from view). 2. The Legal Affairs committee should review any changes proposed. A summary (inspection form) should supplement the C of A process — once the project is complete. PRESENTATION: 1. Digital photos (PowerPoint) will improve the presentation of the project to the HPC Board and public. Currently, hardcopy materials are only available to Commission members and the petitioner. The public has far less information required for making informed comments. 2. C of As and Agendas should be made available to District Liaisons. Or these items may be made regularly available through digital technologies. 3. The HPC should investigate any new requirements for Open Door Law, requiring a descriptive publication of any public hearing items.