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December 2008
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December 2008
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South Bend HPC
HPC Document Type
Minutes
BOLT Control Number
1001361
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4) The COA Application be modified to include a line to indicate when the application was submitted <br />(Date) at the office. The submitted date will be d�erent than when an application is considered to be received. <br />An application will considered to be received (and therefore will receive the official COA Number) only when <br />staff has determined that the application is complete by including all the necessary material as outlined in the <br />Commission's enabling ordinance. The 45/60 day clocks outlined in the enabling ordinance will only start <br />once an application is considered received. <br />Fine for late submission <br />After careful consideration, it was determined that the ability of the Commission staff or <br />Commission to establish a fine for late submissions is not within the authority as granted to <br />it under either the Commission's enabling ordinance at either the local or State level. <br />Fee for special meeting <br />The notion of instituting a fine or fee for the cost of a special meeting was explored. <br />Discussion revolved around the notion that the Commission and its staff are bound to serve <br />the public. Any fee for a special meeting would have to be directly attributable to actual cost <br />incurred by the Commission outside its normal business. Since none of the Commissioners <br />receive compensation for their duties and the office and staff costs remain the same — the <br />actual attributable cost would be the cost to provide notice in the South Bend Tribune and <br />perhaps extra postage to mail out the packets. The consensus was that imposing a fine or fee <br />for special meetings was not a practical solution. <br />OTHER BUSINESS <br />It was recommended that the Commission formally adopt the COA application and its <br />associated language. <br />After a brief discussion President Klusczinski said that he would entertain a motion to <br />accept the recommendations and policy changes of the Legal Affairs Committee. <br />On a motion by Mary Jane Chase with a second by David Sassano the Commissioners <br />unanimously approved the recommendations and policy changes of the Legal Affairs <br />Committee. <br />Catherine Hostetler then presented the Preservation Specialist Contract for 2009 for the <br />Commissioners' approval. On a motion by Mary Jane Chase with a second by David <br />Sassano the Commissioners unanimously approved the Preservation Specialist 2009 <br />Contract. <br />Larry Meteiver requested that the Commission adopt a resolution to amend their By -Laws to <br />include the National Alliance of Preservation Commission's Code of Ethics for <br />Commissions and Staff. The vote would take place at the January 26, 2009 meeting. <br />On a motion by President Klusczinski with a second by Linda Riley the Commissioners <br />voted unanimously to place the resolution to amend the by laws on the January 26, 2009 <br />agenda for adoption. <br />CI <br />
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