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4) The COA Application be modified to include a line to indicate when the application was submitted (Date) at the office. The submitted date will be d�erent than when an application is considered to be received. An application will considered to be received (and therefore will receive the official COA Number) only when staff has determined that the application is complete by including all the necessary material as outlined in the Commission's enabling ordinance. The 45/60 day clocks outlined in the enabling ordinance will only start once an application is considered received. Fine for late submission After careful consideration, it was determined that the ability of the Commission staff or Commission to establish a fine for late submissions is not within the authority as granted to it under either the Commission's enabling ordinance at either the local or State level. Fee for special meeting The notion of instituting a fine or fee for the cost of a special meeting was explored. Discussion revolved around the notion that the Commission and its staff are bound to serve the public. Any fee for a special meeting would have to be directly attributable to actual cost incurred by the Commission outside its normal business. Since none of the Commissioners receive compensation for their duties and the office and staff costs remain the same — the actual attributable cost would be the cost to provide notice in the South Bend Tribune and perhaps extra postage to mail out the packets. The consensus was that imposing a fine or fee for special meetings was not a practical solution. OTHER BUSINESS It was recommended that the Commission formally adopt the COA application and its associated language. After a brief discussion President Klusczinski said that he would entertain a motion to accept the recommendations and policy changes of the Legal Affairs Committee. On a motion by Mary Jane Chase with a second by David Sassano the Commissioners unanimously approved the recommendations and policy changes of the Legal Affairs Committee. Catherine Hostetler then presented the Preservation Specialist Contract for 2009 for the Commissioners' approval. On a motion by Mary Jane Chase with a second by David Sassano the Commissioners unanimously approved the Preservation Specialist 2009 Contract. Larry Meteiver requested that the Commission adopt a resolution to amend their By -Laws to include the National Alliance of Preservation Commission's Code of Ethics for Commissions and Staff. The vote would take place at the January 26, 2009 meeting. On a motion by President Klusczinski with a second by Linda Riley the Commissioners voted unanimously to place the resolution to amend the by laws on the January 26, 2009 agenda for adoption. CI