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Counsel will be reviewing meeting procedures before the next meeting, as a roll call vote might be more appropriate for all matters requiring a vote. This is particularly important if there are dissenting votes, so that there is an official record of how commissioners voted. Each item that requires a vote may require a roll call vote. Counsel also recommends that CoA's be as thorough as possible so that they are inclusive all of details and conditions required. Catherine Hostetler informs Counsel that HPC Staff did work with the homeowners in advance of tonight's meeting, but that some details don't come to light until the presentation of the CoA. Given that, Counsel suggests that in future CoA's, line item voting for approval or denial of specific details and conditions may be necessary to assure compliance. Todd Zeiger adds that this procedure would be workable and possibly in the best interest of homeowners to ensure expediency and compliance. A discussion follows regarding wording for future CoA's that include conditions or stipulations. Counsel will research and propose appropriate wording at the next meeting. IV. OLD BUSINESS 1. Chapin Park Booklets distribution An event was held June 3, 2006 during which 50-60 booklets were distributed to the 200 homeowners of Chapin Park. A discussion followed regarding the distribution of the remainder of the books and how to efficiently capture the signatures attesting receipt of the book. Catherine said that she thought that Chapin Park Board was to assume the responsibilityfor distributing the booklets, but that may not be the case. Mary Jane Chase added that Chapin Park Board should take over responsibility. Tim Klusczinski stated that the Board would be willing to share the cost of mailing the booklets certified mail. Catherine and Lynn Patrick expressed their concern for the expense and the possibility that homeowners wouldn't want to bear the inconvenience of physically picking up their booklets. Todd Zeiger suggested that someone deliver the booklets and that they sign a statement attesting that booklets were delivered to specific addresses. Shawn [Counsel] verified that an affidavit could be drafted and signed by whomever delivers the books in lieu of the homeowner's signatures. Lynn Patrick volunteered to assist with delivery if necessary, as have HPC Staff. . 2. RestoreMichiana follow up Catherine Hostetler reported that a follow meeting had been held on Thursday June 15, 2006, attended by Commissioners Zeiger, herself, Amy Herdman, and Alicia Zartman of HLFI. New venues and ways to cut costs are being explored and plans are tentative for next spring. Todd Zeiger will be forwarding financial information and feedback from participants to all who wish to receive it. Todd reports that the feedback was overwhelmingly positive for both speakers and the event as a whole. V. NEW BUSINESS Todd Zeiger distributed copies of the City Plan draft, specifically "Land Use and Growth " and "Urban Design " as those are most relevant to the Historic Preservation Commission. Todd also read aloud the portion of the draft that specifically addresses historic preservation. Todd has participated for the last three years on the committee that has been drafting the City Plan. Todd encouraged everyone to participate in the public meetings, read the draft, and to offer thoughts and suggestions via email at the city's website ifpreferred. VI. HEARING OF VISITORS - None. ADJOURNMENT Todd Zeiger moved to adjourn. Mary Jane Chase seconded the motion, and all were in favor. The a . meeting was adjourned at 8:58pm.