January 2004 - Laserfiche WebLink

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2 KAREN HAMMOND-NASH: In October, I gave the commission a report on my attendance of 3 the Public Library's open house displaying the capacities of their new digital/computer 4 duplication equipment. Julie attended a more technical meeting on November 22nd 5 6 JULIE SCHUTTE then gave commission members a report on the November 22nd, specifically 7 about the lack of preservation planned for the library's clipping files. The clipping files are 8 being digitized, but there is no system to catalogue and preserve the hard copies. The clipping 9 files will remain at the Main Branch for three years, but after those years, they may be pitched. 10 The library staff is also only digitizing the images from the 1875 & 1911 Atlas' and not full 11 pages and text. 12 13 JOHN OXIAN: I would like to make a motion that a letter be sent to the library stating that the 14 newspaper clippings file be kept indefinitely, so that those individuals that do not know how to 15 operate a computer will still be able to have access to the files. 16 17 GERALD UJDAK: Seconds the motion 18 19 LYNN PATRICK: recommended amending the motion so that instead of saying keep the 20 original documents "indefinitely," keep them "in nemetuity" for people who can't use 21 computers; for the sake of historical accuracy, for a resource, for context, for continuity, because 22 I think that more people would agree with those reasons, even if some could say, "well, these 23 people can just learn how to use a computer." 24 Gerald Ujdak also made a suggestion that this letter be sent to each board member, and 25 that the motion be made in to a resolution so that all members of the commission could sign it. 26 27 Both amendments were agreed to, and the motion passed unanimously. 28 29 2. Leeper Park Island tree trimming and removal; correspondence with 30 City Park Department; joint meeting with Construction Company. 31 32 KAREN HAMMOND-NASH: I believe most commission members are informed regarding the 33 background of this. The commission will probably remember that in November we issued yet 34 another modification to the original certificate of appropriateness issued in 1999, regarding the 35 restoration and rebuilding of Leeper Park Island wall. The original specifications were that no 36 mature trees would be damaged. We have received an application from the city forester, who had 37 a conversation with the Engineering Department, and determined that it was necessary to take 38 down two large trees, of spruce species, and to limb other trees up to approximately five feet, and 39 to clear various scrub. The commission approved that application. 40 Shortly before Christmas the office received numerous communications that more than 41 trees were coming down. Our staff attorney, hopefully, communicated our concerns to the 42 Engineering Department with a view towards resolving and mitigating damage. The city forester 43 was on vacation at the time; however, the first day back from his vacation he did go down to the 44 island and make some notes and communicate with people regarding the mediation of damage 45 and for the preservation of the trees that were there. 46 We had a meeting on January 201h, which was approximately one month after the initial 47 damage had occurred at Leeper Park Island. The architectural historian was present; Catherine 4