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John H. Oxian, President South Bend and St. Joseph County HISTORIC PRESERVATION COMMISSION Mr. Gary Gilot, Director Board of Public Works City of South Bend 227 WEST JEFFERSON BLVD. SOUTH BEND, IN 46601-1830 Phone: 574-235-9798 Fax: 574-235-9578 e-mail: historic@michiana.org Ms. Tonya Zozulya Community & Economic Development City of South Bend A Certified Local Government Friday, May 16, 2003 RE: Oliver School Salvage & Demolition Bids Dear Gary and Tonya: Karen R. Hammond -Nash, Director The HPC director has given me a copy of Tonya's letter of yesterday afternoon. Certain points in it, such as whether the items listed in the bid specifications comply with the C of A previously awarded, are points to which the director can speak. However, the director can only take positions on behalf of the HPC where the Commission itself, or one of its committees, has taken a position. There is not enough time between Thursday afternoon, when she and I received your letter, and Monday morning, for us to schedule an additional meeting, complying with the public notice requirements of the Open Meetings Act, for a committee to vote specifically to approve a contract and award authorization. Regarding Memorial Hospital's salvage request, I believe that their proposal is very much in the public interest, and that facilitating it would greatly benefit the public. I can not imagine that Memorial Hospi- tal, or any other interested party, would have time between now and 9:00 A.M. Monday to work with R & R Excavating (or anyone else) to determine whether R & R has the expertise, skill, and capacity to sal---- - -- - vage the items that they want, at a reasonable price and in a reasonable time. The company with the low bid may be absolutely the best, but I really doubt that all interested parties will have enough information by Monday to make an informed decision. I would recommend that you seri- ously consider giving Memorial Hospital an opportunity to discuss salvage matters, BEFORE the contract is finally awarded. If you have questions about this letter, or wish to discuss this or any matter with me, call my business at 234-7202. Yours very truly, John H. Oxian Commission President Landmarks Committee Chair oliversalvageawarM COMMISSIONERS Mary !ane Chase Virginia O'Hair (Secretary) Gerald Ujdak (Vice President) Martha Choitz Lynn A. Patrick Diane Wrobel-Illes Catherine Hostetler (Treasurer) Joann Sporleder (Architectural Historian) Thomas Bodnar(Attorney)