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SOUTH BEND & SAINT JOSEPH COUNTY HISTORIC PRESERVATION COMMISSION 235-9798 January 8, 2003, updated from December 16, 2002 TO: Commission Pres. John Oxian Commission Treasurer Mary Jane Chase Commission Members FROM: Karen R. Hammond -Nash, Director RE: BUDGET & SPENDING FOR 2002 In summary, we had a budget of $156,866.15, of which part was allocated by the County, and the rest was encumbered from the previous year. We had about $19,000 in unused salary, part of which we transferred to an account from which we could use it. We spent 100,680.32. We were allowed to encumber $41,076.11, so that instead of giving it back, we can use it in 2003. A surplus of $15,109.72, or 9.6% of our budget, reverted to the County. The Auditor divides our budget into four categories: Personnel, Supplies, Services and Operations, and Office Machines. "Personnel" includes the director and assistant director, only. "Supplies" includes office supplies, and, for some reason, automobile gas and maintenance. "Services and Operations" includes almost everything else we spend, including inspector services. "Office Machines" is self explanatory, except that this year those costs ran high enough that I paid some of them out of our Supplies account, not having time to transfer funds into the Machines account. Transfer of funds to different accounts within categories may be done with the approval of the County Commissioners. Transfer of funds between categories requires passage of a public Ordinance by the County Commissioners and County Council. PERSONNEL BUDGET: $58,710.00 SPENT: 39,628.56 RE ALLOCATED: 10,000.00 SURPLUS: 9,081.44 SUPPLIES BUDGET: $7,441.46 SPENT: 6,824.54 SURPLUS 616.92 SERVICES & OPERATIONS BUDGET: FUNDS TRANSFERRED IN: [Grand Total SPENT: ENCUMBERED: SURPLUS: OFFICE MACHINES BUDGET: SPENT: SURPLUS: (To Contractual Services) 88,648.69 10,000.00 98,648.697 52,172.27 41,076.11 5,400.31 $2,066.00 $2.054.95 $11.05