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SOUTH BEND & SAINT JOSEPH COUNTY HISTORIC PRESERVATION COMMISSION 235-9798 MEMORANDUM Thursday, December 11, 2003 TO: Commission Members FROM: Karen R. Hammond -Nash RE: Meeting Schedule J 1) John Oxian has decided to cancel the regular December monthly HPC meeting, previously set for Monday, December 15, because there are no new Certificate of Appropriateness Applications filed, and no other business requiring a public hearing. His further message is: Merry Christmas! ! ! 2) In lieu of the full HPC meeting there will be a brief Historic Districts Committee Meeting at 4:30 Monday, December 15, in HPC offices, to count Edgewater Place Liaison election ballots. As you may imagine, having witnessed some of the scenes at HPC meetings, the question of liaison representation in Edgewater has many people very upset indeed. As you will recall, in every other district, the volunteers and nominations for liaison positions equaled or was less than the number of vacancies. In Edgewater Place, however, there were nine people nominated, of whom six are willing to serve, for two vacancies. Julie and I mailed out ballots shortly after the last HPC meeting, and we have received about 30 ballots back so far. We have received several inquiries about when the ballots would be counted, and the election decided, and we have told enquirers that it would be by the date of the December HPC meeting. Putting it off any longer would probably cause a riot. We also received several expressions of concern that we had not put a specific "due by" date on the ballot. While I think it would be truly silly for anyone to hold onto a ballot for over a month, and expect it to be counted, or to expect the HPC to hold the election open more than a month, we have nevertheless decided to respond to a concern expressed by several different people, and Wednesday we sent out reminders to everyone in the district to return their ballots, and also informed them of the date the ballots will be counted. 3) The Facade Easement Committee will meet at 630 West Washington Street, Tuesday, December 30, at 12:00. 4) The Historic Districts Committee will also meet on Thursday, January 8, at 4:30, in HPC offices, to review corrections to the first printer's proofs of the District Books for Lincolnway East, Taylor's Field, and Chapin Park. 5) Julie, Wayne, and I wish the happiest of Christmases to all of you.