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A. Purpose of • At the,formation of a local historic district the property owners are responsible for establishing a Liaison Committee which becomes the primary method for the exchange of information between the district and the Historic Preservation Commission. The Liaison Committee must be at full strength continuously and be constituted as outlined in the following procedures. The Liaison Committee members: (1) represent a historic district and provide for an organized group to • hold discussions on projects, efforts, and concerns. (2) coordinate the efforts of a historic district with the Historic Preservation Commission. (3) help property owners understand the purpose of a historic district, the process, and its benefits. MembershipB. • .(1) The Committee consists of 3, 5, or 7 members, depending on the stated number in the Standards for the Historic District, with terms of three (3) years, one-third (1/3) of whom expire each year. (2) The first election following the adoption of these procedures, one-third (1/3) of the members will be elected to one (1) year term/s; one-third (1/3) to two (2) year term/s; and one-third (1/3) to three (3) year term/s.. (3) Subsequent elections will be in March of each year and shall replace the candidates/s who are serving the last year of their term/s. (4) Elections for new Liaison Committee member(s) will be held each . March. The Historic Preservation Commission will be responsible for coordinating the election process and will consist of the following: a. In February, the Commission will send forms to each prope owner requesting nominations for the Liaison Committee and t existing Liaison Committee members or historic district representatives will meet to review submissions. b. In March, the Commission will send a slate of candidates and a ballot to each property owner. The ballot will be mailed or otherwise returned to the Commission office where the Liaison Committee members or historic district representatives will meet to review the ballots and tally the results. c. In April, the Commission will send the results of the election, and the names of the current Liaison Committee members to each property owner. d. If there is no timely election scheduled, or a vacancy on the liaison Committee, the Commission President shall call the election or appoint an interim' Liaison member, to serve until the next election, at what. ever time deemed appropriate. (5) Members of Liaison Committee shall elect a Chair and Vice -Chair for a term of one (1) year, notifying the Commission of this action. r (1) Represent the historic district and assist in providing information. (2) Maintain contact with the Director of the Historic Preservation Commission and attend monthly meetings of the Commission when possible. (3) Distribute materials prepared by the Historic Preservation Commis- sion, including standards of the district to new property owners. (4) Maintain a friendly presence within a historic district and be a source of information. (5) Meet regularly with property owners within a historic district to discuss projects,"issues and any particular concerns. (6) Understand the standards for a historic district and help answer questions. (7) Understand the Certificate of Appropriateness (COA) process and help answer questions. The Historic Preservation Commission office will notify the Liaison Chair of all COA's as they are approved. (8) Refer requests for technical assistance, advice and interpretation of the standards for a historic district to the Director of the Historic Preservation Commission. • Look over neighborhood regularly for work being done on properties. Look for the Historic Preservation Commission COA, and Building Permit. Both should be posted in a location that can be seen from the street. If there is any doubt notify the HPC office with the street address. (10) Review standards and make recommendations for changes needed. (11) Identify prospective Liaison Committee members for the future.