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FILE COPY HISTORIC PRESERVATION COMMISSION, OF SOUTH BEND AND ST. JOSEPH COUNTY RULES FOR THE CONDUCT OF BUSINESS I. Time, Place & Agenda of Meetings A. Regular Meetings The Historic Preservation Commission of South Bend, St. Joseph County, Indiana (HPC) shall meet regularly on the third Monday of each month unless holidays or other reasons call for a special date. The meetings shall be held at the County-City Building at South Bend, Indiana, except the Commission may Erom time to time designate such other place within the City of South Bend, Indiana. B. Special Meetings Special meetings may be called by (a) the President, (b) the Executive Director, (c) any three members. Notice of such meeting shall be given in writing at least five (5) days prior to such meeting, unless waived by the Commission. C. Qum A majority of the Commission membership shall constittrte a quorum. D. Agenda Certificates of appropriateness which are not otherwise delegated to staff for approval shall be heard by the Commission at its regular monthly meeting in addition to any other business which the • Commission may or is required by law to consider. Any person -- - -- - - -- — — - - - — -- wishing to place a specific matter - on the -Agenda -shall notify_ the-- �- President with copy to the Director at least five (S) days prior to the - - -- -- - -- - -- - -- meeting unless an emergency exists. -- E. Format of Meetings The regular and special meetings of the Commission shall be open to the public and the public shall be entitled to participate consistent with the policy of the ordinance and any other applicable law. Notice shall be posted of the regular or any special meetings pursuant to law. - The President shall preside at all meetings of the Commission followed by the Vice - President in the absence of the President, and the Secretary in the absence of the Vice- President. If all the foregoing designated officers are absent at a Commission meeting, then the member having the longest continuous tenure. on the Commission shall preside. H. Order at Meetings A. Robert's Rules of Order Robert's Rules of Order will be followed except in instances where it conflicts with the ordinance, regulations or by -laws of the Commission. The President shall restrict comments by members of the public or members of the Commission to those matters which are germane, material or relevant to the issues at hand. 1