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Notes from Personnel Committee Meeting September 18, 1990 Members Present: John'Oxian, Jean Dennen (acting on behalf of rest of.committee members), James Pastor -Survey Manager, Lori Dixon - Director. Members Absent: Martha Choitz, Joann Sporleder, Odell Newburn Mr. Oxian and Mrs. Dixon (Director) interviewed Suzanne Booker, with the intention of promoting her to the position of Architectural Surveyor. Ms. Booker indicated her interest in the position and has demonstrated the necessary skills for the job. Mr. Oxian and Mrs. Dixon agreed to promote her, pending appropriate approval from the County Commissioners. Mr. Oxian and Mrs. Dixon interviewed Elaine Lawson, with the intention of promoting her to the position of Architectural Surveyor III. Ms. Lawson had assisted the staff on a temporary basis during the completion of the last survey and has demonstrated the necessary skills for the job. Mr. Oxian and Mrs. Dixon agreed to promote her, pending approval of the County Commissioners. Mr. Oxian, Mr. James Pastor (Survey Manager), Mrs. Dennen, and Mrs. Dixon then discussed guidelines for the staff regarding hours of service and policies for vacation time. Mr. Oxian stated that he felt the hourly contractual staff should have a clause in their contracts allotting five (5) vacation days per year. Currently the hourly staff has no vacation time designated. Mrs. Dixon and Mr. Pastor agreed to this addendum to the contracts. The hours of employment stated on the contracts are 9:30 a.m. to 4:30 p.m. Monday through Friday, or as otherwise arranged with the Commission (in order to accommodate school schedules). Mrs.0Dixon,:stated:that there had been some problem with the staff coming in at all hours. Mr. Oxian suggested that anincentive should be included in the policy whereby tardiness results in decreased wages for the day in half-hour increments. Mr. Pastor and Mrs. Dixon, as well as Mrs. Dennen all agreed that such penalties ought to be effective. Mr. Pastor stated that some controversy exists over the necessity of returning to the office at the end of the day for those staff members in the field. Mr. Oxian suggested that the staff members meet and designate one person to bring materials back to the office and that the materials must by in the office no later than 4:25 every day, as the office closes at 4:30. All agreed that this would be a reasonable policy, but that ALL materials must be in the office, regardless of whether one person or all staff members individually bring them in. The policy for hourly staff was later. typed by Mrs. Dixon per this meeting and distributed to.the staff, the County Personnel office,and to Mr. Oxian and members of the Personnel Committee; effective September 20, 1990. it