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• Explanation of 1990 County Budget for HPC The HPC, in the past, has made budget requests to the county in the summer of the year preceeding the budgetary period in question. It has requested money for office operations and additional matching money, the total of the two being_ less than $8,000 most years. For its grant expenditures, the HPC requests appropriations (usually in six-month increments) from the county for the federal Portion of the grant. This money is reimbursed to the county after the quarterly grant claims are processed by the state office of historic preservation. In July 1989, Mr. Oxian supplied the County Commissioners with a proposed budget (enclosed) requesting $4,100 for office operations and $3.000 to use as matching funds for Federal grants, making the total request for $7,100 for 1990. In June 1989, the HPC was awarded Federal grants which would require appropriations totalling $27.000, half of which was requested in August, with the other half to be requested to begin in January 1990. The August request was somehow lost in the shuffle and never granted. Due to the low personnel co.srs for the year, the HPC was able to pay its bills from its existing budget. Since the first appropriation was overlooked, in November the appropriation for the total grant amount was requested to begin on January 1. 1990. This request was granted. leaving the HPC with $27,000 to expend on grant items between January 1 and June 30, 1990. Since a portion of this $27,000 grant had been spent and reimbursed in 1989, the HPC could not legally expend the entire appropriation on grant activities between January and June. Upon receipt of my first printout from the Countv Auditor's Office in February 1990, I noticed that the county had allotted not only the $27.000 appropriation and the $7,100 budgetary request, but also $31.000 extra of which the HPC was not aware. I asked Mrs. Biltz of the Auditor's office if there wasn't some mistake and she sugested that I contact the Count• ComrnissionPrs office. since they had made the budget requests for our. office. At the County Commissioners' office. I was informed that the Commissioners had allocated $38.1.00 to the HPC line item for 1990. Therefore, the printout was correct. 40 In July, when the HPC received award letters for It; 1990-91 grants, it again requested half the amount of federal funds. or 515.000+, to be appropriated to the- HPC. This recauest cas tabled and has not come up again. I have provided the Auditor's office with an eighteen -month projection for the HPC budget (enclosed).