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RESOLUTION NO. 12-2020 <br />A RESOLUTION TEMPORARILY SUSPENDING BOARD OF PUBLIC WORKS CLAIMS <br />REVIEW MEETINGS AND PREAPPROVING CLAIMS PAYMENTS BY CITY CONTROLLER <br />WHEREAS, in response to the COVID-19 pandemic, national, state and local government leaders <br />and regulatory authorities have issued executive orders and directives for the continuation of essential <br />government services and operations, and the temporary suspension of non -essential government services <br />and operations; and <br />WHEREAS, the City of South Bend Common Council adopted Ordinance No. 9883-08, effective <br />November 26, 2008, authorizing the City's Board of Public Works (the "Board"), upon request from the <br />City Controller, to make claims payments in advance of Board allowance notwithstanding Indiana Code <br />§5-11-10; and <br />WHEREAS, the Indiana Board of Accounts issued State Examiner Directive 2020-1, on March 19, <br />2020, stating it will not take audit exception to local government units and boards that adjust their normal <br />procedures for approval of claims during the COVID-19 public health crisis; and <br />NOW, THEREFORE, BE IT RESOLVED by the City of South Board of Public Works as follows: <br />1. The Board of Public Works Claims Review Meetings are temporarily suspended until the lifting of <br />the COVID-19 government operation restrictions. <br />2. While the COVID-19 government operation restrictions are in effect, the Board preapproves the <br />City Controller's payment of claims for goods and services. <br />3. The City Controller's Office will provide the Board with a list of claims paid under this Resolution <br />for ratification at each Board meeting occurring while the COVID-19 government operation <br />restrictions are in place. <br />4. This Resolution is automatically rescinded upon the lifting of the COVID-19 government operation <br />restrictions. <br />ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held <br />electronically on April 14, 2020. <br />BOARD OF UBLIC WORKS <br />G—m}y A. Gilot, P—id`-1 <br />Em.bethA M ndik, Membo, <br />I h ..I D au, Member <br />7ord.. V_ Gnth-,. M—bu <br />J—phR.M.I.- Member <br />AFIFSI': <br />A 0�6,w r <br />I md, M. M,ftn Clerk <br />