Resolution No 12-2020 - Temp Suspension BOPW Claims Meetings

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RESOLUTION NO. 12-2020 A RESOLUTION TEMPORARILY SUSPENDING BOARD OF PUBLIC WORKS CLAIMS REVIEW MEETINGSAND PREAPPROVING CLAIMS PAYMENTS BY CITY CONTROLLER WHEREAS, in response to the COVID-19 pandemic, national, state and local governmentleaders and regulatory authorities have issued executive orders and directives for the continuation of essential government services and operations, and the temporary suspension of non-essential government services and operations; and WHEREAS, the City of South Bend Common Council adopted Ordinance No. 9883-08, effective City Controller, to make claims payments in advance of Board allowancenotwithstanding Indiana Code §5-11-10; and WHEREAS, the Indiana Board of Accounts issued State Examiner Directive 2020-1, on March 19, 2020,stating it will not take audit exception to local government units andboards that adjust their normal procedures for approval of claimsduring the COVID-19public health crisis; and NOW, THEREFORE, BE IT RESOLVED by the City of South Board of Public Works as follows: 1.TheBoard of Public Works Claims Review Meetings are temporarily suspended until the lifting of the COVID19government operation restrictions. 2.While the COVID-19 government operation restrictions are in effect, the Board preapprovesthe payment of claimsfor goods and services. 3.The City Controllerwillprovide the Board with a list of claims paid under this Resolution forratification at each Board meeting occurring while the COVID-19government operation restrictions are in place. 4.This Resolution is automatically rescinded upon the lifting of the COVID-19government operation restrictions. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held electronically on April 14, 2020.