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INTER-OFFICE MEMORANDUM <br />DEPARTMENT OF PUBLIC WORKS <br /> DIVISION OF ENGINEERING <br />TO: <br />Linda M. Martin, Clerk <br />Board of Public Works <br />FROM:Zach Hurst,Project Engineer <br />SUBJECT:Rescind Bid Rejection and Award Bid-Project No.119-103, Division B <br />Gemini at ColfaxExterior Renovations –Masonry Repairs <br />DATE: <br />April 13, 2020 <br />OnFebruary 25, 2020,the Board of Public Worksopened and read bidsfor the above project. <br />Asummaryof the bidsis below: <br />Ziolkowski Construction, <br />Slatile Roofing and Sheet <br />Bokon Masonry Inc. <br />Inc. <br />Metal Co., Inc. <br />Base Bid$305,000.00$372,900.00$419,293.00 <br />Upon review of the bid packages provided, none of the three bidders completed all the required <br />documentation to comply with the Indiana state code and City of South Bend ordinances. The <br />MWBE good faith effort form was not filled out properly in all three circumstances. As such, in <br />accordance with legal counsel’s opinion, all three bids were rejected as non-responsive. <br />Since this bid rejection occurred, new information about data in the City’s disparity study has <br />come to light. As a result, the City will not require or set contract goals on this project. <br />Based on the new information that has come to light regarding the disparity study, Engineering <br />respectfully requests that the Board rescind its rejection of all bids and recommends the award <br />of a contract for $305,000.00to the lowest responsive / responsible bidder, Slatile Roofing and <br />Sheet Metal Co., Inc. <br />Slatilehas submitted the necessary paperwork to become pre-qualified and has <br />submitted an acknowledgment of all addendums. <br />Sufficient funds from RW TIF (324-1050-460-42.02) have been appropriated. <br />Please call with your questions(MS Teams). <br /> <br />