Rejection of Bids - Eagle Way Sewer Extension Proj No. 119-095

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INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Kyle Silveus SUBJECT: Eagle Way Sewer Extension, Project 119-095 DATE: March 24, 2020 On March 10, 2020 the Board of Public Works opened and read bids for the above project. The bidders ranked as follows: Bidder Bid Amount MBEMBE % Utilization 1. Indiana Earth, Inc. $239,444.56 1.29% 2. Ritschard Bros. Inc. $281,819.00 82.91 % 4. Walsh & Kelly, Inc. $304,130.00 0.97% 3. HRP Construction, Inc. $374,400.00 3.24% The MBE/WBE goal was determined to be 21.12%. Indiana Earth reached out to 4 MBE/WBE subcontractors and plans to utilize one on this project (1.53% of the base bid, 1.29% with the bid alternate that is desired to be awarded). One subcontractor chose not to bid, while one subcontractor and one supplier provided quotes, but Indiana Earth does not plan to use them because they were not the low bidders for the work. The percentage of MBE/WBE utilization for each contractor is listed in the table above. Indiana Earth's bid included MWBE utilization at 1.53% of the base bid or 1.29% with alternate. Walsh & Kelly's bid used one MWBE for traffic maintenance, equivalent to 1.21 % of base bid, or $2,949. It rejected an MWBE material supplier for pipes and castings because it was "higher than other quotes we receive." Indiana Earth disclosed that it obtained 4 quotes from MWBE's, for concrete, manholes, and pipe, but that it was "not using those quotes." It did use the MWBE bid for barricading of $3,100. When factoring in the alternate, the next lowest bidder is a WBE entity (Would perform 90% of the work) but their bid is beyond the budget for the project.