09-04-19 - Laserfiche WebLink

Home Browse Search

•CITY OF SOUTH BEND OFFICE OF THE CLERK data collection system, providing support and resources to contractors and vendors on labor compliance as well as contract compliance,focusing on reducing the barriers for MWBEs in prime contracts and awards, working with Public Works and other internal departments to un-bundle awards, and reviewing experience requirements that may be currently in bid package language. Also, reviewing surety bonding and insurance requirements. Additional responsibilities include vendor communication and outreach which could include matchmaking sessions and contract forecasting which we've been doing for the last couple of years but creating a more robust report. Targeting emails for upcoming contracts, identifying firms that are currently not certified but eligible for inclusion, offering debriefings after bid awards, and offering more trainings, possibly online videos. Additional responsibilities include partnering with other agencies and local organizations to provide bonding, financing, and technical systems programs. We currently have some really great partnerships with Westside Small Business Resource Center and South Bend Elkhart Regional Partnership that provide support, but we want to really increase that, especially to stay true to what we're being asked to do, and then providing training for all City staff with contracting or procurement responsibilities or vendor interface. She continued,Additional responsibilities would also be goal-setting on a project-by-project basis which, in an annual year, you're looking at somewhere between sixty to seventy(60-70) contracts that you would have to go through and actually create project-specific goals by NAIC's code, and that's an involved process. Also, compliance and monitoring policies and procedures throughout the performance standards for each one(1) of the contracts. I won't read all of those in the interest of time.Additional responsibilities would be to conduct a full and thorough review of the programs that we implement every five (5) to seven (7) years and developing a more robust qualitative performance measurement. She went on, So some of the special initiatives that we have for 2020, of course, first (1St) on the docket is making sure that we follow through on the recommendations out of the Disparity Study. Funding for part of that will come from the City's Living City grant that we received, $50,000, which is a start. The proposal would be to implement the recommendations. Some might ask,why are we doing this now?Why do we need to do this this year?To be quite honest,it's because people in this community have been asking for a fair chance to compete on contracting and procurement for thirty-two (32) years, and it's about time that we deliver. The second (2nd) special initiative for IDEA would be the completion of the Living Cities Inclusive Procurement Grant. Our proposal was to create a sustainable economic ecosystem by leveraging about $1.8 billion in procurement and contracting from the top ten(10)employers here within the City of South Bend and leveraging that to help us support and create more minority businesses by identifying a way into the supply chain of those top ten (10) employers. And why do we need to do that now? Because as our City recovers and re-establishes itself economically, this initiative seeks to make sure that segments of our population that have typically been left out,are included this time as we develop our economic ecosystem. She continued, Another initiative for IDEA is the Trauma-Informed Community. Funding for this would be supported by resources from P3s,or public/private partnerships. And the proposal is that we create a comprehensive community-wide plan to educate and support a compassionate and restorative model of engagement that reimagines educational system policy, supports criminal and juvenile justice policy, supports economic development policy, and supports housing policy with the central tenet of community wellness and overall community well-being starting in our neighborhoods. Why are we doing this now? Again, as we envision our future and we decide how EXCELLENCE ACCOUNTABILITY j INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f 574.235.9173 111)574.235.5567 www.southbendin.gov 23