09/11/12 Board of Public Works Minutes

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AGENDA REVIEW SESSION SEPTEMBER 6,,2012 285 The Agenda Review Session of the Board of Public Works was convened at 10:38 a.m. on Thursday, September 6, 2012, by Board President Gary A. Gilot, with Board Members Donald E. Inks, Kathryn E. Roos, Michael C. Mecham and Mark W. Neal present. Also present was Attorney Larry Meteiver. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff: ADDTIONS TO THE AGENDA Mr. Gilot noted the addition of a Change Order for the East Bank Sewer Separation, Phase III, and a Professional Services Agreement with the Chamber of Commerce that needed to be approved at this Agenda Review Session. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT — CHAMBER OF COMMERCE Mr. Donald Inks, Community and Economic Development, presented the above agreement with the Chamber to assist the City with Economic Development functions in the amount of $110,000.00. Upon a motion by Mr. Neal, seconded by Mr. Inks and carried, the agreement was approved. Board members discussed the following item(s) from the agenda: - Professional Services Agreement — Weaver Boos Consultants Mr, Bill Schalliol, Community and Economic Development, stated this agreement is for Weaver Boos to perform an environmental site assessment at a former Studebaker site at 520 S. Lafayette Blvd. where an underground storage tank was removed. Mr. Gilot stated the tank and the soil were removed but IDEM is taking exception to what was done and is requiring further background testing before they will approve the closure of the tank. Mr. Schalliol noted the site will remain undevelopable until this has been taken care of. - Change Order — Northside Trail Extension Mr. Toy Villa, Engineering, stated this Change Order is to modify 18" Stop Signs placed on every corner facing the east. He explained that traffic is stopping at every block, but the signs were intended for bicycles, not vehicles. The intent is to put up Stop sign blinders so they are not visible to vehicles, only bicyclists. - Project Completion Affidavit — Hansel Center Renovation Mr. Toy Villa, Engineering, stated the City has completed their portion of work and the deed for the Hansel Center has been turned over to South Bend Heritage, who should complete the remaining work to finalize the construction by early November. - Change Order — East Bank Sewer Separation, Phase III Mr. Toy Villa, Engineering, stated this Change Order is for installation of sanitary sewers on Niles Avenue. Mr. Gilot stated that shallow 8" collection sewers are being installed rather than deep laterals because it is a faster and easier process. With the new development being done at this location, he noted it is necessary to move the project as quickly as possible. Mr. Villa added that the water line work needed to be done at night at a very small premium, so as not to disrupt any of the existing businesses. Professional Services Proposal — Carl Walker Parking Mr. Mecham stated that over the last two (2) years part of the fagade has been falling off of the Wayne Street Parking Garage and contractors have been hired to fix the problem, but the problem continues to exist. This company has been contracted to come up with a recommendation on how to get a final and complete repair. He explained that Carl Walker is considered one of the top consultants for this type of work. Mr. Inks stated Downtown South Bend is on board with the project and the idea is to get options and do something unique with the fagade. He requested Mr. Mecham keep Downtown South Bend informed and on board. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:44 a.m.