02062020 Agenda Review Session - Laserfiche WebLink

Home Browse Search

AGENDA REVIEW SESSION FEBRUARY 6, 2020 24 The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on February 6, 2020, by Board Member Elizabeth Maradik with Board Members Jordan Gathers and Joseph Molnar present. Board Member Therese Dorau joined the meeting in progress at 10:35 a.m. Board President Gary A. Gilot was absent. Also present was Attorney Clara McDaniels. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS 2020 TRUCKING OF BIOSOLIDS FOR LAND APPLICATION (UTILITIES SEWAGE WORKS OPERATIONS, CONTRACTUAL SERVICES OTHER) In a memorandum to the Board, Jacob Klosinski, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried, the above request was approved. Board members discussed the following item(s) from the agenda. - GSA Software and License Agreements — JusticeTrax, Inc. Mr. Mark Dollinger, Police Department, stated this software license purchase is through a Federal Justice Department grant. He explained it is used to track evidence from start to finish and allows for the purchase of additional licenses for other outside agencies to utilize and enter evidence. - GSA Purchase — Leeds Precision Instruments, Inc. Mr. Dollinger stated this comparison microscope purchase is to replace the current comparison microscope that is thirteen (13) years old and isn't working for the department. - Special Purchase — Thermo Scientific Portable Analytical Instruments, Inc. Mr. Dollinger stated this drug analyzer device is to help in the field and the office to determine the narcotics in a substance. He noted there are drugs that if opened and exposed, can be fatal. This device can be set down next to a clear container and tell the chemical compound content without opening the container or bag. He stated the instrument has the capability to recognize about four -hundred, eighty (480) different compounds. - Agreement Renewal — Shotppotter Mr. Dollinger stated this is a yearly renewal of the Shotpsotter software system. He noted it is capable of tracking, within a few feet, shots fired within a four (4) square mile area. - Encroachment — Venues, Parks, and Arts Ms. Amy Roush, VPA, stated the 1970 Notre Dame Alumni class is donating money to enhance some green space. She stated the research done shows the property is in the right-of-way. Ms. Roush stated they are asking to place three (3) trees, and a stone they will move from another spot to seat people to look out over the river. She added a Chicago Art Institute student, a relative of a Notre Dame graduate, is doing a shovel handle sculpture. She stated the City Forestry office identified the type of trees and their placement. She added they looked into potential hazards to the city and public if it the sculpture is damaged. - Requests to Advertise and Agreements — St. Joseph County Health Department Mr. Neil Mihalich, Community Investment, stated these four (4) items are all related to the State and HUD grants for lead inspection and education. He explained the contracts with the Health Department are for inspections related to the grants and the Requests for Qualified Contractors is updating the list of qualified contractors for lead hazard reduction for the current year through the Federal grant. Ms. Dorau asked if they are assembling a list for homeowners. Ms. Maradik clarified it's a rotating list for lead removal work for the city to use. Opening of Bids— WWTP Secondary and Disinfection Improvements Mr. Jacob Klosinski, Wastewater, stated this is a large project that has an 8.77% MBE goal. - Request to Advertise — CSO 003 Backwater Valve Replacement Mr. Klosinski stated this replacement is for failed valves designed to keep river water out of the system. He noted the standard life cycle on the valves is ten (10) to twelve (12) years, which is what these are. Mr. Klosinski stated they are quoting two (2) types of valves to see what the costs and longevity are. He added they are talking to other cities to see how long each last. He noted they are gradually failing; it is not an immediate failure; the higher the river gets, the less efficiently they perform. - Amendment No. 2 to Agreement — A&Z Engineering, LLC Mr. Klosinski stated this project is to provide a water main extension at the new South Bend Chocolate Company site. He noted they provided two (2) locations to see which is the less expensive option.