Request to Advertise - 2020 Trucking of Biosolids for Land Application

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INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF UTILITIES TO: Board of Public Works Members FROM: Al Greek, Director of Utilities Jacob M. Klosinski, P.E. Assistant City Engineer SUBJECT: Request to Advertise for Public Bid Organic Resources Facility 2020 Trucking of Biosolids for Land Application DATE: February 3, 2020 umm�mmmm�sm uwowaswwio�wuwoiomm�oN iwuwmart�� me� w�w�HwwwaH�wv,�rmmrninmruuu�i�u�mi� m000�ux000imi�i�wimoimwwwuwqurr�mmtr�rowu��wuuu�� ux�moo ��w�aoi�iuio moiomuuuomioomorcoio�¢�ioioimoioum�wRu�rru The Division of Utilities and the Organic Resources Team request the Board of Public Works permission to advertise for public bids for the 2020 annual contract for the Trucking of Biosolids for Land Application. The contract for trucking services is for one (1) year. The lowest, responsive responsible bidder will assist the City of South Bend Organic Resources Facility in its efforts to supply Biosolids to local farm fields. Organic Resources is seeking competitive bids for a "Per Truck, Per Hour" price.. The successful bidder for the contract shall be available on an on -call basis between the hours of 6:00 A.M. and 6:00 P.M., Monday through Sunday. Proposed dates for advertising are as follows: Friday, February 14, 2020 Friday, February 21, 2020 Bid Opening shall be February 25, 2020. This Bid Opening date is critical to secure a contract by early March to take advantage of early opportunities to apply biosolids on farm fields prior to planting. The issuance of the Bid Package in 2020 was delayed due to updates required by the new MWBE-DBE ordinance. The Division of Utilities and Organic Resources Team will review bids and provide an Award Recommendation at the March 10, 2020 Board of Public Works Meeting. In the event that there is minimal response or only one bidder, award may be considered at the February 25, 2020 meeting. The funding source for this contract shall be the Division of Utilities, Organic Resources "Contractual Services Other" account 641-0631-793-63-35. If there are any questions regarding this request, please contact Al Greek at (574) 271- 4210 at the Division of Utilities or Jacob M. Klosinski (574) 235-9496 at the Division of Engineering.