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AGENDA REVIEW SESSION JANUARY 23, 2020 12 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on January 23, 2020, by Board President Gary A. Gilot, with Board Members Joseph Molnar and Jordan Gathers present. Board Members Elizabeth Maradik and Therese Dorau were absent. Also present was Attorney Clara McDaniels. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. - Resolutions 03-2020 and 04-2020 Mr. Dave Relos, Community Investment, stated Resolution No. 03-2020 is for the transfer of six (6) lots on Portage Ave., located at the Ford Distributing Company site, from the Board to the Redevelopment Commission for the redevelopment of the building. He stated Resolution No. 04-2020 is for the transfer of property located within Howard Park to the Board of Park Commissioners to consolidate ownership to the Parks Department. He added there is currently multiple ownership, noting when the property was originally deeded, the Board of Park Commissioners was not in existence. Mr. Gilot stated he believed there are some storm outfalls in the park and asked if there should be easement grants done. Ms. Kara Boyles, City Engineer, stated she believed there might be a storm outflow and she would confirm. Mr. Relos noted the easements could be done later. - Traffic Control Devices — Installation and Relocation of 30 mph Speed Limit Signs Ms. Boyles stated when the roundabout was installed at Portage Ave. and Boland Dr. years ago, the existing signs were never relocated. She stated this is for new speed signs to be put in place and the relocation of the existing signs. - Opening of Bids — Wastewater Treatment Plant Secondary and Disinfection Improvements Ms. Martin, Clerk of the Board, stated this bid opening has been moved to February 11 and will be removed from the agenda. Ms. Boyles explained the advertisement for bids coincided with the new Diversity Ordinance going into effect, and forms need to be updated. She stated there is an addendum going out today to delay the bid opening. - Reject Bids — Sale of City Property — 901 E. Miner Street Mr. Gilot stated before putting surplus property for sale, staff should determine if it's surplus. He suggested after rejecting the current low bidder, if they decide to advertise later and another bidder wins, it could create issues. - Encroachment/Revocable Permit — TRANSPO Mr. Gilot requested that someone from Engineering make sure there is a 2' clear zone from the curb on these bus shelters, noting it didn't appear to be on the drawings. He questioned who will be emptying the trash cans, noting if it's Solid Waste, that should be communicated to them if it hasn't been already. - QPA Renewal — CDW Government Attorney McDaniels stated she cannot find CDW on the State QPA site, and she believes this is being done as a Special Purchase of a software licensing agreement. She noted that was the previous year's process. She stated she is working with IT to confirm the process being used for the purchase. PRIVILEGE OF THE FLOOR Representatives from Walsh and Kelly stated they were present regarding their bid award for the Riverwalk from Beyer Street to Howard Park. They noted it is subject to funding and the specs state the city can only hold bids for sixty (60) days. They stated they are here to offer an additional sixty (60) days if needed. Mr. Gilot stated there is precedent for that, adding we can't make them hold them for more than sixty (60) days, but they can agree to. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Mr. Gathers and carried, the meeting adjourned at 11:10 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, Pr sident Elizabeth A. Maradik, Member