PSA - Consultant for Pathways Workforce Program - Angeles Gonzalez

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best efforts to reside in the host hotel, or in a hotel recommended by the attending conference, as long as such rates are considered reasonable by the Contract Administrator. Meals and Incidental Expenses. The actual amount spent must be reasonable in relation to the locale visited. Meals are reimbursable if the Provider is away from home overnight. Meals while traveling off site for a day, without overnight accommodation, are normally not reimbursable. However, if the travel time exceeds ten (10) hours, the Provider may be reimbursed for one meal. Incidental expense includes such items as fees and tips given to porters, baggage carriers, bellhops, and transportation expense between places of lodging and business site visited and places where meals are taken. Miscellaneous Expense. All necessary business calls and messages while travelling are reimbursable. Personal telephone calls to family members from the hotel of residence are reimbursable. Expense incurred for internet connectivity to access work e-mail when traveling is reimbursable. Laundry and valet service are reimbursable if the Provider is traveling on business for more than three (3) consecutive days. All miscellaneous expense incurred must be deemed to be of reasonable amount for the length of the travel period. Miscellaneous expense deemed to be excessive by the Contract Administrator will not be reimbursed to the Provider. Non -Reimbursable Items. Certain expenses are not considered travel -related and are not reimbursable. The following is not all inclusive, but is intended to serve as a guide: 1. credit card fees; 2. personal entertainment expense (e.g. in -room or theater movies, athletic events, newspapers, books, etc.); 3. expense for spouse or family travel; 4. fines or penalties for parking and traffic violations; 5. loss or damage to personal vehicle or property while on personal business; 6. in-flight beverages, meals, and headset rental; 7. travel / trip life insurance charges; 8. items that normally require a purchase order; 9. personal medical expenses, personal toiletries, and grooming; 10. alcoholic beverages. Reimbursement. The Provider is required to submit receipts and an itemized list of expenses to the Contract Administrator for payment of reimbursable expense items exceeding $5.00. Failure to submit original receipts may result in a delay in processing the expense report and may result in the denial of reimbursement of the expense item incurred. An itemized hotel bill is required to support lodging, meals, and other expense incurred during the hotel stay. Itemized receipts are required to support expenses for meals and miscellaneous expense. Credit card statements are not acceptable as a receipt for travel expense incurred. Generic receipts are not acceptable for justification of any expense item submitted for reimbursement.