01142020 Board of Public Works Meeting

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REGULAR MEETING JANUARY 14, 2020 9 Business Bond Type Approved/ Released Effective Date T2 UES, Inc. d/b/a T2 Utility Engineers) Occupancy Approved 12/23/2019 Christman Construction LLC Occupancy Released 02/08/2020 Ericsson, Inc. Occupancy Approved 01/06/2020 S.A.R. Excavating, LLC. Excavation Approved 1 12/23/2019 T2 UES, Inc. d/b/a T2 Utility Engineers) Excavation Approve 12/23/2019 United Concrete Inc. Construction Released 02/02/2020 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $2,437,109.73 01/14/2020 PNC Equipment Finance, LLC; U.S. Bank National Association; Requisition No. 22 $45,000 01/08/2020 U.S. Bank National Association; Foundry II Garage Partners, Inc.; Requisition No. 20 $215,224.47 02/30/2019 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local Union No. 645, asked the Board what the minimum MBE/WBE requirement is for the Secondary Improvements at the Wastewater Plant project. Attorney McDaniels stated Attorney Aladean DeRose is in charge in the interim until the position is filled. She suggested he contact her regarding what, if any, the percentage will be. Mr. Miller noted the bids open soon, and he is receiving a lot of inquiries from contractors; shouldn't that information be out there already? Attorney McDaniels stated Attorney DeRose has been reviewing that project and will most likely be sending that information out by today via an addendum posted on the project bid site and sent to each registered bidder. Mr. Miller asked going forward, who should be contacted or how will the information be communicated? Attorney McDaniels stated when the specifications are put together, the project will be categorized according to NAICS codes and the MWBE goal percentages will be calculated as applicable. She added going forward once the position is filled, the information will be put up front in the bid specs. Mr. Huey Schoby stated in 2019 a request to close Jefferson Blvd. from the County -City Building to the Century Center was made for the Martin Luther King Jr. walk. He asked if that is, or could be made, a permanent event street closure, noting former Mayor Buttigieg supported the request. Mr. Gilot stated he couldn't imagine the Board ever turning it down, but Century Center is an event venue, so it needs to be approved every year to avoid conflicts. He stated this Board can't bind future Boards, adding the Board doesn't have the authority by law to approve a permanent closure, they have to follow the regulations of the Ordinance. Attorney McDaniels stated it wouldn't be fair to others to make them apply every year either. Mr. Gilot agreed, adding others would want the same thing, the Board can't do it in perpetuity. He stated they would try to make it as easy a process as possible, suggesting the applicants could just use the same information every year just changing the dates. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:02 a.m. BOARD OF PUBLIC WORKS Gary A. Gifot, President