Contract - Neighborhood Capacity Building Activity – Neighborhood Resources and Technical Services Corp.

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Neighborhood Capacity Building Activity (19-JC-86) shall not exceed $16,000.00. The following budget details allowable expenditures. Movement between line items will be allowed only with prior approval from the NRC's Executive Committee and City CDBG staff: NLA Program Coordinator's Salary '1 0,000 Executive Director's Salary : 5,000 Technical Assistance to neighborhood groups U"vo-'9, TOTAL COST CATEGORIES Generally, costs must be necessary, reasonable and directly related to the grant. In accordance with the statement of purpose and intent, the following eligible cost category has been established: The NLA Program Coordinator's salary for facilitation of the NLA curriculum, program logistics, outreach and recruitment, and longer term engagement with NLA graduates; The portion of the Executive Director's salary dedicated to capacity and leadership services such as direct service, coaching, roundtables, workshops, etc. to neighborhood organizations (Neighborhood Leadership Academy, targeted or otherwise); Partial funding for NRC Technical Assistance Grants for items such as brochures, newsletters, 501(c)3 application costs, etc. CLAIM REIMURSEMENT The City of South Bend contracts with CDBG sub -recipients on a cost reimbursement basis. Under such an agreement, the City agrees to reimburse the subrecipient or developer for work performed and/or costs incurred, up to and including the total amount specified in the CDBG contract. For CDBG reimbursement requests to be considered, the following supporting documentation must be included with claims submitted to DCL• Copy of vendor invoice. Each invoice should note: o Date that expense was incurred o Amount of expense o Vendor name and address o Purpose of expense, i.e. "furnace installation at 123 Main Street" o Subrecipient or developer approval for payment Front and back of sub -recipient's cancelled check; OR front of the subrecipient's check along with an account register that documents invoice was paid; OR other mutually agreed upon documentation proving that payment was made prior to requesting reimbursement; If requesting payroll reimbursement, copies of time sheets that indicate number of hours worked on CDBG-eligible activities. Timesheets should include employee and supervisor signatures. Department of Community Investment staff will review each request for reimbursement against supporting documentation and the contract Scope of Services. No payment shall be made except for services within the scope of each contract, therefore it is extremely important that subrecipients verify the CDBG eligibility of an expense prior to expending funds. Claims for reimbursement that are submitted with insufficient documentation and/or that are incorrect will not be paid until the deficiencies and/or errors have been corrected. It is important that sub -recipients submit claims for reimbursement regularly; preferably on a monthly basis, but no less than quarterly. The City will make payment to the subrecipient as soon as practicable, Appendix I - Scope of Services Page 2