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(INTER -OFFICE MEMO NDUM <br />DEPARTMENT OF PUBLIC WORKS <br />DIVISION OF SUSTAINABILITY <br />TO: Linda M. Martin, Clerk <br />Board of Public Works <br />FROM: Therese Dorau, Sustainability Director <br />SUBJECT: Electric Vehicle Supply Equipment Master Goods and Services Agreement <br />DATE: Dec 16, 2019 <br />AIPYNNWI�imlipWpWp00101011ilililililililipiNNNiWUUWUYYNUWWNOWWW'�ftVWJ�J1�1,4,WJ'MM1VJVI �YYYIW'�OW,W��WI�41'i�MmMiiMitt" NXXM tlINI..... NI�IIMMMMM Ydlllllll!W?NIIO � <br />The Office of Sustainability requested informal written quotes from several vendors of electric <br />vehicle supply equipment (EVSE). Proposals were reviewed by the Sustainability Director and an <br />environmental planner from MACOG. Formal scoring was not part of the proposal review process. <br />Quotes were solicited and received from: <br />• Greenlots <br />• Lillypad <br />• Siemens <br />• ZEF Energy <br />• Webasto (solicited but declined to <br />quote) <br />The Office of Sustainability has selected ZEF Energy for this project. ZEF Energy met all the <br />technical requirements at the lowest cost. Tabulation of quotations is attached. <br />I request the board consider and approve the enclosed master goods and services <br />agreement with attached pricing proposal, terms and conditions, and required affidavits. The <br />master goods and services agreement is not a commitment to purchase. The agreement <br />extends both pricing and terms to any purchase made by the City in 2019. The terms of the <br />agreement have been reviewed by Legal and IT. <br />Total purchases are not to exceed $24,999 which will provide between 5 and 7 EVSE units, along <br />with all required software and services for five years, and branded decals. It does not include <br />installation, which will be provided by a local licensed electrician. One charger will be installed at <br />Howard Park. Other locations will be identified in early 2019. <br />The Sustainability Office has appropriated sufficient funds in 2019 and 2020 from supplies account <br />101-0616-419-21-04. <br />Attachments: <br />Quote Request <br />Quote Evaluation Matrix <br />Master Goods and Services Agreement <br />2019 Price Quote <br />2020 Pricing Proposal <br />Conditions of Sale <br />Warranty Terms <br />Software -As -a -Service Terms and Conditions <br />Non -Debarment Affidavit <br />