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AGENDA REVIEW SESSION NOVEMBER 21, 2019 348 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on November 21, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau, and Laura O'Sullivan present. Board Member Genevieve Miller was absent. Also present was Attorney Clara McDaniels. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. - Training Purchase Agreement — Calibre Press Mark Dollinger, Police Department, stated this is for on -site training at the Police Department in the Read, Recognize and Respond process. He explained they are looking for more ways to do training. He noted this is set up for one -hundred (100) officers, but the plan is to add more in the future, looking at new available training. He. stated this is a sole source and they come to the department directly to do the training. Ms. O'Sullivan noted the appropriateness of the timing to start this and asked when it would start? Mr. Dollinger stated it is scheduled to begin January 2020. - Software Services Renewal Agreement — Aquatic Informatics Ms. Michelle Smith, Wastewater, stated this company will provide a data base for water and wastewater hosting. She noted other labs can report in it and it is lab and field data applicable. Mr. Gilot asked if it uses QAQC, explaining that stands for Quality Assurance/Quality Control. Ms. Smith stated it does. - Professional Services Agreement — Greeley and Hansen, LLC Ms. Smith stated this is for CSO report design and changes needed for accuracy and reporting. - Opening of Proposals — Overhead Door Services Contract Mr. Adam Parsons, Central Services, noted he looked for MBE/WBE contractors for this contract on the State's website and City's list, but there were none. Mr. Gilot requested he have Safety and Risk involved in this project for safety. - Special Purchase — Kimball Office Mr. Parsons stated the Board approved a special purchase for cubicles at their last meeting and Community Investment asked for two (2) more, adding they were impressed with the quality. - Change Order and Project Completion Affidavit — 2018 Downspout Disconnection Program Ms. Kara Boyles, Engineering, stated this is a residential program that is open to any resident and this is all that applied. She noted they are going to redo the ordinance and extend the deadline. She added they feel they need to figure out a formula for charging based on water levels. She noted there are no current penalties. Mr. Michael Schmidt, Purchasing, stated if you have one downspout that can't be disconnected, they come out and say your whole house is exempt and give you a waiver. The waivers are necessary in some instances, but it shouldn't be for the whole house. He noted if the other downspouts can be disconnected, they should be. Ms. Boyles stated she wasn't aware of that. She asked Ms. Dorau if the Green Core staff could do the disconnections. Ms. Dorau stated if you train us, we can. - Resolutions Mr. Gilot asked what the added Resolution was. Ms. Martin stated the Board approved an agreement with the railroad for the west end quiet zone at their last meeting, but there was a resolution attached approving the agreement, that they actually should have approved. Mr. Gilot asked if the rate in Resolution No. 45-2019 is 2% again this year. Ms. Martin confirmed it is 2% below prime rate. - Professional Services Agreement — Jones Petrie Rafinski Corporation Ms. Boyles confirmed this is for converting lighting on Dylan Drive to LED when questioned by Ms. Dorau. - Second Addendum to Agreement — 466 Works Community Development Corporation Mr. Gilot asked if this addendum was for two (2) houses at $100,000 each. Ms. Maradik explained its' a construction subsidy, not the cost of the new homes. She noted the homes in this area are not appraised equal to the cost of the construction, so this subsidy covers the difference. She further explained that by building the new homes, it helps to raise the values of other homes, and encourages further development. - Traffic Control Devices — Lafayette between Bartlett and Navarre Ms. Maradik asked how many "No Parking" signs this is for. She reviewed the paperwork and questioned who submitted this and why some of these signs are being placed. Ms. Boyles stated this was brought by the Police Department for visibility issues. Ms. Maradik stated it seems excessive for some that show 150' from corner. Ms. Boyles stated she has not had a chance to review this, it's on her desk for signature. She noted she was only aware of the Bartlett St. problem, explaining there was a sign there that was never taken down. Ms. Maradik stated she