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9DLZ <br />ARCWTECT URS. -ENO I MEN I KO-'ELANNMO <br />SURVEYING -CONSTRUCTION SERVICES <br />INNOVATIVE IDEAS <br />EXCEPTIONAL DESIGN <br />UNMATCHED CLIENT SERVICE <br />MEETING MEMORANDUM <br />MEETING <br />DATE: 11/14/2019 DATE: 11/14/2019 <br />CLIENT: City of South Bend WRITTEN BY: Sara Hicks <br />PROJECT: Pinhook Park Site Improvements (118-077A) <br />Pinhook Park Pavilion Improvements (118-077B) <br />PROJECT #: 1861-1578-90 <br />LOCATION OF MEETING: Pinhook Park Pavilion (2801 Riverside Dr.) <br />PURPOSE OF MEETING: Pre -Bid Conference <br />ATTENDED BY: <br />See Attached Sign -In Sheets <br />DISCUSSION: <br />I. Welcome and Introductions —All parties signed in and introduced. Project contact and deadlines shared as <br />shown on agenda. <br />II. Project Overview — Description of work and breakdown of alternates reviewed for both projects as shown <br />in agenda. <br />III. Schedule — Project deadlines and related staging, coordination, and access requirements were reviewed <br />as shown in agenda, including liquidated damages and schedule changes for both projects. <br />IV. Work Within Utility Easement — AEP easement bisects the northern edge of the park and City <br />emphasized need to follow AEP guidelines as outlined in agenda and special provisions. If any clarifications <br />are required, submit to Alicia prior to deadline for questions. <br />V. Bidding Overview — Availability of documents, bid requirements, and process for award of bid were <br />reviewed as included on agenda. <br />VI. Comments by City/DLZ <br />Tree protection is very important on this project due to the nature of the park and the mature tree canopy. <br />Tree protection provisions should be followed be Special Provisions Section XXX. VPA encouraged <br />contractors to take care to minimize soil compaction within all areas, particularly outside of work zone areas. <br />Staging is located to occur mainly on paved surfaces to limit compaction. <br />The VPA has scheduled events including a large Renaissance Fair scheduled later in 2020. It is important to <br />plan schedule to accommodate these events and have as much of the park available for use as possible. DLZ <br />2:211 E Jefferson E4lvd, South Bend, IN 46615-2692 II 0II:7IICE" 574,,236.4400 II 01MII..IIINHE WWW.D1LZ,C0M <br />.Akron Rtr:IIEGanratatlrne Bvidgemr ift Buons Harbor Chicago CIrndunNaaU aevOarnd Colu nibus Detroit NR rlt Fort WaV nR IndWnna poB JoHlla;t <br />Ka0arnmazoo Laurfd nq N..r Anytesrn L&9anl Wrs en MaadI,Orn MMrrlrcnwWe Munster Muskegon Pittsburgh POYI Itsrrenun saoM JosepSN SoutlhBend 'rt'asWdo <br />Waterford <br />