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NON -EXPENDABLE PROPERTY <br />Notwithstanding any provision herein to the contrary, no costs may be incurred for non -expendable <br />property (equipment, furniture, fixtures, etc.) without obtaining prior written approval from the <br />Department of Community Investment. <br />PRIOR APPROVAL <br />Prior written approval from the Department of Community Investment will be required in order to expend <br />funds for cost categories, types of activities, or locations not listed above. Prior written approval must <br />also be obtained for any reductions, deletions, or additions to the approved line item budget. <br />FINANCIAL AND ADMINISTRATIVE REPORTS <br />The Agency shall submit the Reimbursement and Progress Report supplied by the City summarizing <br />monthly progress. The form must provide documentation for personnel costs of SBPD officers and a <br />summary of activities for the month. The Agency understands that claims for reimbursement of expenses <br />shall be accompanied by proper documentation (check copies, invoices, staff time distributions, etc.) <br />The City reserves the right to refuse any or all claims not properly supported with adequate and proper <br />documentation of claims and activity progress. <br />Appendix I — Scope of Services Page 3 <br />