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AGENDA REVIEW SESSION OCTOBER 3, 2019 291 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on October 3, 2019 by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau, and Genevieve Miller present. Board Member Laura O'Sullivan joined the meeting at 10:42 a.m. Also present was Attorney Clara McDaniels. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. APPROVAL OF REQUEST TO DECLARE EMERGENCY REPAIR — POPPY ROAD LIFT STATION FORCE MAIN EMERGENCY REPAIR — PROJECT NO 119 073 (SEWAGE WORKS EQUIPMENT CAPITAL In a memorandum to the Board, Mr. Jacob Klosinski, Wastewater, requested the Board declare the above project an emergency repair per I.C. 36-1-2-4.5. He stated four (4) quotes were requested from Bowen Engineering, HRP Construction, Kokosing Industrial, and Selge Construction Company. Mr. Klosinski stated the time frame requirement of the project is the main cause of the emergency repair noting it must be done during the low flow at the IN Tek and IN Kote facility. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVE TITLE SHEET AND REQUEST TO RE -ADVERTISE KIZER MANSION WINDOW REPAIR REBID — PROJECT NO 119-024R (WWDA TIM Mr. Zach Hurst, Engineering, requested the Board approve the request to re -advertise and the revised Title Sheet for the above referenced project. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the request to re -advertise and the Title Sheet was approved and signed. Board members discussed the following item(s) from the agenda. - Professional Services Agreement — Arcadis U.S., Inc. Ms. Michelle Smith, Utilities Department, stated the city utilities are required, pursuant to the new America's Water Infrastructure Act, to provide a gap analysis risk assessment. Mr. Gilot noted this risk assessment report was done several years ago and she should get a copy of that so as not to duplicate work already done. He noted the report was considered confidential due to the security risk, but it exists. - Opening of Quotes — Byers Orange Field Scoreboard Electrical Supply and Byers Orange Field Shade Structure Mr. Patrick Sherman, VPA, stated the Park Department secured a grant to bring more tournaments to town. Mr. Gilot asked if they would consider solar power. Mr. Sherman stated they actually looked at that, but the cost was around $6,000 and there was a concern about the reliability. Mr. Gilot noted the long-term savings could cover the cost. Mr. Sherman stated the last electrical done at another field scoreboard was only $2,500. He noted they don't draw a lot of electricity. - QPA Purchase — Daktronics, Inc. Mr. Sherman stated the original quote for this scoreboard was $18,500, but with the Omnia Quantity Purchasing contract he was able to get the cost down to $16,500. - Change Order — Wastewater Treatment Plant Electrical Improvements Mr. Jacob Klosinski, Wastewater, stated this Change Order includes the switch gear he spoke of at a previous meeting and several deducts. - Opening of Quotations — North Pumping Station Flood Damage Repairs Mr. Klosinski stated this quote is due to needed flood damage repairs at the pumping station. He stated the water didn't get into any of the motors, it's just masonry tuckpointing and re -venting of pipes. He noted the fire protection line and a 30" pipe are the critical elements. - Opening of Quotations — Notre Dame Ave. APS Mr. Gilot asked what APS is. Mr. Roger Nawrot explained it stands for Automated Push Signal for the blind. He stated it was a request from the Legal Department for this location. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:55 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President 1