Professional Services Agreement - Indiana Finance Authority Indiana Brownsfield Program

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General The policies in these Disbursement Guidelines (Guidelines) apply to Brownfields State -funded projects administered by the Indiana Finance Authority (Authority) through the Indiana Brownfields Program (Program). State funding includes Low -Interest Loans (LIL), Phase I Environmental Site Assessments (Phase I ESAs), and the Petroleum Orphan Site Initiative (POST). The Program also awards financial assistance for Supplemental Environmental Projects (SEPs) on a brownfield that are funded with settlement proceeds from environmental enforcement cases. The following general items apply to all disbursements subject to these Guidelines: • All funding recipients are required to execute a Financial Assistance Agreement (Agreement) with the Authority. • Funds are not retroactive. However, certain costs for low -interest loans that are incurred by recipients prior to a loan closing are eligible with Program approval. Examples include closing costs (i.e., legal and/or financial advisor fees), Health & Safety Plan and Remediation Work Plan preparation costs. • All activities to be funded must receive Program approval prior to implementation. • Requests for payment should not be submitted until the applicable funding conditions, if any, have been satisfied. • Payment will be made only to reimburse expenses related to activities approved by the Program and included in the Agreement. Invoices and back up documentation are required. • Recipients must follow Indiana Code (IC) 5-16-11.1 and IC 36-1-12, as applicable, when procuring services to be reimbursed with or paid for using State funds. Additional information about this requirement can be found in the Guidance on Competitive Bidding. By signing each Disbursement Request Form (described below), a recipient will be affirming that the invoiced services submitted for reimbursement were bid pursuant to Indiana law. • All invoices must be submitted to the Program for processing no later than three (3) months after the issuance of a Comment Letter, a Site Status Letter, a No Further Action Letter, or other activity completion documentation issued by the Program. Any invoices submitted for payment after that date will not be accepted. Eligible Costs State or SEP funding may be approved for site assessment and/or remediation (and related) activities. Eligible costs depend on the financial incentive under which the state funding has been awarded. The following costs are eligible under the particular financial incentive indicated: Petroleum Orphan, Site Initiative: • Phase II environmental site assessment • Underground storage tank (UST) removal • Removal of piping associated with USTs • Removal of drums, barrels, tanks or other bulk containers that contain or may contain petroleum, pollutants or contaminants • Removal of source materials, including free product recovery • Preparation of a Remediation Work Plan • Excavation, consolidation, or removal of contaminated soils • Installing, monitoring and maintaining soil, ground water and/or vapor remediation systems