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INTER -OFFICE MEMORANDUM <br />.. <br />Department of Innovation & Technology <br />City of South Bend 227 W Jefferson Blvd <br />1865 <br />TO: Board of Public Works, Linda Martin <br />CC: Dan O'Connor, Dan Parker, Michael Schmidt, Clara McDaniels, Sandi Kennedy <br />FROM: Shawn Delahanty <br />SUBJECT: Asset Panda — IT Asset Management Software <br />DATE: 8/27/2019 <br />Linda and Members of the Board <br />We are submitting for review and approval a 3-year agreement with Asset Panda for an IT Asset <br />Management system. By signing a 3-year agreement, we get a 20% discount and they waive the <br />implementation and training costs. The total cost for 3 years is $12,175.20 and we wish to purchase <br />pursuant to IC 5-22-10-7. <br />Adding an asset management system will help us to better track where city -owned hardware is, making <br />it easier to find when refresh and lease replacements are due. It will also allow us to attach hardware to <br />users so we can easily identify all assets assigned to a user and/or department. We will be able to track <br />contract dates, depreciation values, and physical location of our hardware. The system includes <br />automated reporting and a barcode scanning function that allows for easy tracking and assessment. <br />I have attached the Terms of Use found on their website. <br />Thank you. <br />Shawn Delahant <br />Y <br />