Emergency Quote - Pelley Excavating - Emergency Demolition of 1824 S Franklin Street

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4 INTER -OFFICE IIE ORANDUI' ' F Department of Code Enforcement � MY City of South Bend 227 W Jefferson Blvd 1865 TO: Board of Public Works CC: Linda Martin, Clerk; Clara McDaniels, Assistant City Attorney FROM: Tracy Skibins, Director, Department of Code Enforcement SUBJECT: Special Purchase: 1824 S Franklin St. emergency demolition services DATE: 9/3/19 Dear Members of the Board of Public Works: The emergency demolition services quote for 1824 S Franklin St has been submitted to you for approval retroactively without soliciting bids, pursuant to the City's Purchasing Policy effective March 1, 2010. In support of this submission, please review the following: Emergency demolition The commercial structure located at 1824 S. Franklin was badly damaged in a fire. Chief Cox reached out to the Department of Code Enforcement and said it was urgent that it be demolished. He said it was unsafe and there was major risk of the roof collapsing and causing further damage to property or people. Department of Code Enforcement tried to get the owner to address it however there was no response. The owner, SBA of South Bend, LLC, is administratively dissolved, and all mail is being returned as UTF. Solicitation of Quotes from Qualified Contractors Department of Code Enforcement sent out invitations to at least five (5) contractors and received two (2) quotes back. See attached. Both were over $50,000.00; however, only Pelley Excavating quoted work to be done to the City's specifications, which includes asbestos removal. Because of the urgent need to act, the Department of Code Enforcement moved forward with accepting a quote and on August 23, 2019 chose Pelley Excavating for the demolition in the amount of $165,338.00. All work must be completed by, and a final inspection scheduled by September 27, 2019. Funding for emergency demolition Funding for this emergency demolition has been approved. It will be paid from Department of Code Enforcement demolition funds and from CDBG funds via Department of Community Investment.