08222019 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION AUGUST 22, 2019 246 G newly renovated spaces and build space under a five (5) year pilot. Mr. Gilot wanted to confirm this was directed for 501(c) non-profit organizations and Ms. Aldridge said yes. - Award Bid — One (1) or More, 2019 or Newer, Truck Mounted Street Sweeper — Spec P Mr. D.J. Frost, Hoosier Equipment, was present at the meeting. He stated he felt his company met and/or beats all specifications and wanted to point out how important it is to work with local businesses. Mr. Gilot stated this was an agenda review session and no action can be taken on his request today. Mr. Gilot asked Mr. Jeff Hudak, Central Services, to come speak on his recommendation of why Hoosier Equipment was not recommended for award. Mr. Hudak stated they were the low bidder, however, did not meet the bid specifications. Mr. Hudak listed various examples on how the specs were not followed, to which Mr. Frost stated his opinion on how they could fix that and why their parts may not match specs because they are above and beyond. Ms. McDaniels stated legally the City can't allow any alterations to the bid after the date bids were required to be submitted. She stated their bid can't be changed or altered after the fact to meet specs. - Award Bid - Twenty -Nine (29) More or Less, Brand New Leaf Boxes — Spec R Mr. Hudak stated they are currently replacing leaf boxes that are 20+ years old. Ms. Dorau questioned where the old boxes are going or if Central Services had scrap recycling? Mr. Hudak said he has a few different ideas such as converting them to storage sheds or possibly trying to sell at auction, but no decision is set now. - Change Order No. 1 — Century Center Site Signs — Project No. 118-035B Ms. Maradik questioned if the digital sign on the pedestrian bridge is in the right-of-way or city - owned property as GIS shows a parcel which encompasses a portion of Century Center and the pedestrian bridge? She said BPW did not approve any sign for this in the right-of-way. Ms. Kara Boyles, Engineering, questioned if there was a parcel since the bridge is over the right-of-way so at what height would private ownership start? Ms. Maradik noted that if it were within a parcel it would need to comply with zoning requirements. Traffic Control Device — New Installation — 2 Hour Parking Electric Vehicles Only Mr. Horvath suggested verifying the Board has authority to limit these spaces to EV only or not. He said if not, this should be written in the ordinance through Council to get authority. - Special Event — Cinco 5 — DTSB Ms., Maradik stated that Woodward Court is a one-way street. She said if we close half the street, residents would not be able to access the parking lots, in which some of those lots are for nearby housing/apartments. She said residents will be able to get in, but not out. She requested more information from the Special Events Committee on how this will be accessed. - Special Event — NNN Art's Cafd Ms. Maradik stated this is a public event, however, it is still on a residential street. She said neighbors on the street need to be advised and/or give their support in the closure via their signatures. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:54 a.m. BOARD OF PUBLIC WORKS .q Gary A. Ailot, President Elizabeth A.-Maradik, Member Therese J. Dor u, Nrember Genwvieve E. Mille ei ber ura L. O' Suniv'T-n--,Member