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INFORMATION & TECHNOLOGY 8 -15 -12 <br />6:07 <br />Committee Members Present: Dr. David Varner, Tim Scott <br />Other Council Present: Dr. Fred Ferlic, Oliver Davis, Karen White, Derek Dieter <br />Others Present: Gary Horvath, SBPD, Diana Scott, SBPD Communications Director, <br />Mike Schmuhl, Kathy Cekanski- Farrand, Kevin Allen, Aladean DeRose <br />Agenda: Update on procedures and policies at the SBPD Communications Center <br />Dr. David Varner began his IT Committee hearing at 6:07 having waited for a possible <br />late arriving committee member. As it was, only two members were present, a quorum <br />not being achieved. The purpose of the meeting, to hear procedures and policies <br />practiced in the communications center, specifically regarding recording of calls was felt <br />necessary by the Council due to the controversy surrounding the dismissal of Chief <br />Boykins and supervisor Karen DePaepe. <br />Dr. Varner called upon Division Chief Gary Horvath. Gary began stating no calls other <br />than 911 calls presently being recorded. It seemed unclean in subsequent discussion <br />exactly when this Mayor's directive to limit recordings began. What was revealed in the <br />Q & A with acting supervisor Diana Scott was that she keeps all past recordings locked in <br />her desk. Tapes are kept typically for 3 years unless there has been a request from the <br />Prosecutor or the Courts to keep something longer. Furthermore the SBPD had only one <br />hard drive without backup. It is fair to say this caused Councilmember's considerable <br />concern. <br />These concerns prompted a letter from Dr. Varner and Councilmember Scott listing the <br />reasons for concern as well as a notice that the Council wanted to tour the <br />communications center following budget hearings on Monday, August 20, 2012. The <br />letter also requested funds be appropriated to rectify these shortcomings, ASAP. (letter <br />attached) <br />In turn each Councilmember attending echoed their concerns. <br />There being no further business to come before the Information & Technology <br />Committee at this time, Chairperson Dr. David Varner adjourned the meeting at 6:44 <br />p.m. <br />Respectfully Submitted. <br />.i <br />r. David Varner, Chairperson <br />Information & Technology <br />