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ILA II 1ILgE► T <br />ARMOVED <br />3oard of Pubue werkg <br />TO: CITY OF SOUTH BEND BOARD OF PUBLIC WORKS <br />FROM: Michael Schmidt <br />DATE: August 22, 2019 <br />RE: Request for Proposal — Print Shop Services <br />On or about June 11, 2019, the City of South Bend ("City") received approval of the City's <br />Board of Public Works (`BPW") to advertise a Request for Proposal for Print Shop Services. <br />The City received three responses to this advertisement. <br />A team consisting of Matt Frazier (VPA) Toni Laisure (Central Services), Michael Schmidt <br />(Purchasing) and Ben Dougherty (Admin/Finance) reviewed each of the proposals. The scoring <br />matrix is below for your convenience. <br />Alpha <br />Bowman <br />Carothers <br />Overall Responses to RFP/Service Guidelines/Turnaround <br />20 <br />Times <br />Points <br />20 <br />20 <br />20 <br />35 <br />Overall Cost of Services <br />Points <br />20 <br />10 <br />30 <br />20 <br />Proxiinity to South Bend, Indiana <br />Points <br />20 <br />5 <br />20 <br />5 <br />Delivery Time <br />Points <br />4.75 <br />3.75 <br />4 <br />5 <br />Site Inspection/Visit <br />Points <br />5 <br />0 <br />5 <br />5 <br />Customer Support Plan <br />Points <br />5 <br />1.25 <br />3.5 <br />5 <br />Response to Sample Project <br />Points <br />5 <br />4.5 <br />3.25 <br />Total <br />79.75 <br />44.5 <br />85.75 <br />Upon initial review and scoring, it was clear that a site visit would only be necessary at two of <br />the respondents - Carothers Printing Company and Alpha Graphics. Scores were independently <br />submitted by the scoring committee and then averaged in order to have one score per category. <br />