REGULAR MEETING
<br />AUGUST 14 2012 262
<br />APPROVE CHANGE ORDER NO. 2 - LASALLE SCHOOL AREA SEWER SEPARATION —
<br />PROJECT NO. 107 -042 (2011 SEWER BOND_)
<br />Mr. Gilot advised that Mr. John Engstrom, Engineering, has submitted Change Order No. 2 on
<br />behalf of C &E Excavating, Inc., 53767 County Road 9, Elkhart, Indiana 46514, indicating the
<br />contract amount be increased by $186,043.09 for a modified contract sum, including this Change
<br />Order, in the amount of $1,641,697.94. Upon a motion made by Mr. Inks, seconded by Ms.
<br />Roos and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />— HIGH AND HAWBAKER STREETS SITE IMPROVEMENTS — PROJECT NO. 112 -017
<br />(SBCDA TIF)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on
<br />behalf of Casteel Construction Corp., 23186 West Ireland Road, South Bend, Indiana, 46614,
<br />indicating the contract amount be decreased by $2,097.85 for a modified contract sum, including
<br />this Change Order, of $37,102.15. Additionally submitted was the Project Completion Affidavit
<br />indicating this new final cost of $37,102.15. Upon a motion made by Mr. Inks, seconded by Mr.
<br />Neal and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were
<br />approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — EAST BANK SEWER SEPARATION
<br />PHASE I — PROJECT NO 109 -070A (2010 SEWER BOND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
<br />Affidavit on behalf of Woodruff & Sons, PO Box 450, Michigan City, Indiana, 46361, for the
<br />above referenced project, indicating a final cost of $2,062,115.69. Upon a motion made by Mr.
<br />Inks, seconded by Ms. Roos and carried, the Project Completion Affidavit was approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — RIVER COMMONS LIFT STATION
<br />REPLACEMENT — PROJECT NO 109 -087B (2010 SEWER BOND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
<br />Affidavit on behalf of Niblock Excavating, Inc., 906 Maple Street, PO Box 211, Bristol, Indiana
<br />for the above referenced project, indicating a final cost of $268,456.60. Upon a motion made by
<br />Mr. Inks, seconded by Ms. Roos and carried, the Project Completion Affidavit was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE
<br />SHEET — MEMORIAL SKYWAY BUILDING WINDOW REPLACEMENT — PROJECT NO.
<br />112 -043 (SB CENTRAL MEDICAL DISTRICT TIF)
<br />In a memorandum to the Board, Mr. David Relos, Community and Economic Development,
<br />requested permission to advertise for the receipt of bids for the above referenced project. Also
<br />presented at this time for approval and execution was the Title Sheet. Upon a motion made by
<br />Mr. Inks, seconded by Ms. Roos and carried, the above request to advertise was approved, and
<br />the Title Sheet was approved and signed.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS TWO (2)
<br />MORE OR LESS CUSTOM TOP MOUNT PUMPERS 2012 FIRE DEPARTMENT
<br />CAPITAL LEASE)
<br />In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to
<br />advertise for the receipt of bids for the above referenced project. Fire Chief Steve Cox stated the
<br />bid team looked at different aspects when putting the specifications together on this bid. They
<br />looked at functionality and talked to the pumpers, aerial personnel, the mechanics, and others
<br />involved in the use and maintenance of the equipment to spec the most functional equipment.
<br />Mr. Gilot thanked Chief Cox, noting it is through the Chief's good leadership that prior issues of
<br />safety, durability, open bidding, and good values have been addressed. Mr. Gilot and the Board
<br />commended the Fire Department for a great team effort to improve their bidding process. Upon a
<br />motion made by Ms. Roos, seconded by Mr. Inks and carried, the above request was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — DATA
<br />REALTY PARKING LOT PAVING AND LANDSCAPING AEDA TIF
<br />In a memorandum to the Board, Mr. Patrick Henthorn, Engineering, requested permission to
<br />advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made
<br />by Mr. Inks, seconded by Ms. Roos and carried, the above request was approved.
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