Contract - Dept of Community Investment - Emergency Solutions Grant Administration

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APPENDIX I SCOPE OF SERVICES — PROJECT DESCRIPTION 2019 EMERGENCY SOLUTIONS GRANT PROGRAM CONTRACT Department of Community Investment Emergency Solutions Grant Administration 19-JE-01 1/01/2019—12/31/2019 STATEMENT OF PURPOSE AND INTENT: The purpose of the Department of Community Investment grant is to fund the administration of the ESG funds as contracted to agencies that deliver services to the homeless, in accordance with the requirements in 24 CFR 576.102; 576.104; 576.105; 576.106; 576.108 and 576.400. PROPOSED GOAT, S, : The targeted goal for the Department of Community Investment is to administer the City of South Bend's Emergency Solutions Grant. Homeless Individuals and families must meet the criteria under paragraph (1) of the "homeless" definition in 576.2 or meet the criteria under paragraph (4) of the "homeless" definition and live in an emergency shelter or other place described in paragraph (1) of the "homeless" definition. TIMETABLE: The Department of Community Investment ESG Administration activity shall commence as of January 1, 2019 and shall continue to and include December 31, 2019. All funds unobligated by December 31, 2019 and all funds unspent by January 31, 2020 will be subject to reprogramming at the option of the City. COST CATEGORIES: Costs must be necessary, reasonable and directly related to the grant in accordance with the Statement of Purpose of Intent. Eligible cost categories are: Administration as defined at 24 CFR Part 576.108. CLAIM REIMBURSEMENT The City of South Bend contracts with ESG sub -recipients on a cost reimbursement basis. Under such an agreement, the City agrees to reimburse the subrecipient or developer for work performed and/or costs incurred, up to and including the total amount specified in the ESG contract. For ESG reimbursement requests to be considered, the following supporting documentation must be included with claims submitted to DCL• 0 Copy of vendor invoice. Each invoice should note: o Date that expense was incurred o Amount of expense o Vendor name and address o Purpose of expense, i.e. "furnace installation at 123 Main Street" o Subrecipient or developer approval for payment Front and back of sub -recipient's cancelled check; OR front of the subrecipient's check along with an account register that documents invoice was paid; OR other mutually agreed upon documentation proving that payment was made prior to requesting reimbursement; If requesting payroll reimbursement, copies of time sheets that indicate number of hours worked on ESG-eligible activities. Timesheets should include employee and supervisor signatures. 12