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CITY OF SOUTH BEND OFFICE OF THE CLERK last year in 2018 for the improvements at the zoo. We never formally appropriated the money to be spent from that bond. So, it's not a new bond issue or anything like that, it just appropriates the money from that original bond issue back in 2018. I would be happy to answer any questions on those items or other items. Committee Chair White opened the floor to questions from Committee and Council Members. Committeemember Voorde asked, How is this new accounting system better than what we have? When do you expect it to be online? Mr. Parker replied,The accounting system we have,we think it was implemented in 1991 or 1993. We are trying to trace that back to exactly when,but it is extremely old and very outdated. It makes it difficult to extract information and that causes some of our processes to be cumbersome and difficult to maneuver. The new system we are implementing is Microsoft Dynamics 365 for Finance and Operations. It is a cloud-based system and very easy to work in. There will be many efficiencies gained from a process and procedural standpoint. That last one (1) is really what I'm most excited about. This implementation process and the new capabilities we will have with this system will allow us to take a good look at all of our processes such as accounts payable,inventory, cash management, accounts receivable, financial recording and the general ledger. All of those processes should be as efficient as they can be, and they should all have as much internal control as they can. Committeemember Voorde followed up, And when will this be functional? Mr. Parker replied,The go-live is April of 2020. So, we still have, roughly, nine(9)months in the implementation. Committeemember Voorde then stated, We Council Members were getting calls from landlords about the new bill that Governor Holcomb signed for putting tenant's names on water bills as well as, or instead of, the landlord. Will this system accommodate that? When I asked and tried to follow up, they said they don't have the capability of doing that. I imagine it's the old software. Mr. Parker replied, Well, that's actually a different old software system. There are multiple software systems that are being implemented right now. The Utility Billing Software System is also being revamped. There is a new system called AQUESTA that is coming in. As I understand it, that should be functional toward the end of this year, around the November timeframe. I'm not sure about that specific functionality, but that will come in this year. Committeemember Broden stated, The Zoo, as I understand it, we are establishing a budget to track the expenditures of the bond. Relative to legislative action in the General Assembly and other significant funding sources being created, have we changed our scope? The fact this is plugged in at the original $3.3 million, I'm assuming we have not changed our scope in terms of what we are in, when we are in and the timing of that over the course of the bond? Mr. Parker replied, That is correct. We have not changed our scope. I'm happy to invite Aaron up here to discuss the relationship with the Zoo and what our plans are going forward. But, as far as the funding for the capital projects specifically, we have not changed the scope of that. EXCELLENCE ACCOUNTABILITY INNOVATION j INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f 574.235.9173 T11)574.235 5567 www.southbendin.gov 3