05282019 Board of Public Works Meeting

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AGENDA REVIEW SESSION MAY 23, 2019 147 Mr. Al Greek, Utilities, stated this is for printing of approximately 47,000 water bills a month. He stated the cost is based on price per bill printed. - Amendment to Agreement — Systems and Software Mr. Al Greek, Utilities, stated this amendment is due to a change that came up. He explained the City had an employee to do some data conversion and extraction from utility billing but the employee left the city. He stated they contacted the company and they agreed to do the extraction and conversion. He noted it is critical work that has to be done and it's very skilled work. - Bid Opening — Commerce Center Architectural Precast Concrete Panels Mr. Dan Buckenmeyer, Community Investment, stated they want to put some contingencies on this award, noting there is private funding that is not locked up, but will be soon. Mr. Zach Hurst, Engineering, added this is a normal bid opening, the award will be subject to certain conditions. Change Order — Gemini at Washington/Colfax Apartments Masonry and Stair Repairs Mr. Kyle Silveus, Engineering, stated this Change Order exceeds the 20% limit due to unforeseen conditions. He explained that when the stairs were removed they found significant damage that had to be repaired before proceeding. - Opening of Bids - Drewrey's Brewery Cleanup Ms. Martin, Clerk of the Board, noted this bid opening has been rescheduled for June 11 and is being removed from the agenda. No other business came before the Board. Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the meeting adjourned at 11:03 a.m. BOARD OF PUBLIC WORKS Elizabeth A. Maradik, Member /�` `- � /,-�4 ,�, Therese J. DoKu, N5rember Alt, -- Genevieve E. Miller, Member Laura L. O'Sullivan, Member ATTEST: inda M. Martin, Clerk REGULAR MEETING MAY 28, 2019 The Regular Meeting of the Board of Public Works was convened at 9:36 a.m. on Tuesday, May 28, 2019, by Board Member Elizabeth Maradik with Board Members Therese Dorau and Laura O'Sullivan present. Board President Gary A. Gilot and Board Member Genevieve Miller were absent. Also present was Board Attorney Clara McDaniels. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on May 9, May 14, and May 21, 2019, were approved. OPENING OF BIDS — COMMERCE CENTER ARCHITECTURAL PRECAST CONCRETE PANELS —PROJECT NO. 119-030 (REDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: