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AGENDA REVIEW SESSION MAY 23, 2019 146
<br />RESCIND BID AWARD AND READVERTISE — 2019 STREET AND SEWER
<br />DEPARTMENT MATERIALS — PROJECT NO. 119-008 (STREETS, CURB & SIDEWALK,
<br />SEWER CONCRETE, SEWER INS., WATER WORKS, PARKS)
<br />In a memo to the Board, Mr. Scott Kreeger, Engineering, requested the Board approve his
<br />request to rescind the award of the above bid from April 9, 2019 to Rieth-Riley Construction
<br />Co., Inc., 25200 State Road 23, South Bend, IN 46614 for Divisions C-1 and C-3. Mr. Kreeger
<br />stated the delivery costs were not included in the bid. Therefore, upon a motion by Ms. Dorau
<br />seconded by Ms. Miller and carried, the Board approved the request to rescind the award and re -
<br />advertise as requested.
<br />APPROVE TRAFFIC CONTROL DEVICE
<br />Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the following traffic
<br />control device request was approved:
<br />REVISION: Parking Restriction
<br />DESCRIPTION: Replace Existing "Wednesdays" Parking Restriction to
<br />"Mondays" to alleviate Trash Collection Difficulties
<br />LOCATION: 1300 Block of Fisher St.
<br />REMARKS: All criteria has been met
<br />APPROVE CORRECTION TO SCRIVENER'S ERROR
<br />On May 14, 2019, the Board of Works approved an Amendment to a Memorandum of
<br />Understanding with the St. Joseph County Board of Commissioners for the Portage Avenue
<br />Bridge replacement in the amount of $61,945.15. It was brought to the attention of the Board by
<br />the Commissioner's Office that the correct amount should have been $61,954.15. Upon a motion
<br />by Ms. Dorau, seconded by Ms. Miller and carried, the correction to the scrivener's error of the
<br />amount of the agreement was approved.
<br />Board members discussed the following item(s) from the agenda.
<br />- Professional Services Agreement — CTC Technology & Energy
<br />Ms. Denise Riedl, Innovation and Technology, stated this agreement is to assist the City with
<br />strategy, technical assistance and policy support related to 5G service. She noted their first task is
<br />to assemble a workshop with City leaders.
<br />- Amendment to Software Agreement — Aquitas Solutions, Inc.
<br />Mr. Ken Smith, Wastewater, stated the amendment is to add seven (7) more licenses, and the
<br />cost of $21,740.61 is a five (5) year total increase for the additions.
<br />- Licensing, Maintenance, and Professional Services Agreement — BOLT Limited, Inc.
<br />Mr. Shawn Delahanty, IT, stated this is the renewal and upgrade of the Laserfiche system for
<br />archiving. He noted the Historic Preservation Commission is doing a big initiative. Mr.
<br />Delahanty stated this upgrade will allow the City to combine with the Police Department, and
<br />upgrade the online access licensing. He noted media blasts will be unlimited to city residents,
<br />with nobody locked out.
<br />- Agreement — University of Notre Dame
<br />Mr. Patrick Sherman, VPA, stated this agreement is an exchange of advertising between Notre
<br />Dame and the City Park Department, and various tickets to the U.S. Senior Open Championship
<br />golf event for Venues, Parks, and Arts. Mr. John Martinez noted some tickets will go to sponsors
<br />and some to residents, they aren't for City staff. He added the advertising estimate is worth
<br />approximately $5,000 and the tickets are worth much more.
<br />- Sole Source Special Purchase — Frank J. Zamboni & Co., Inc.
<br />Mr. Sherman stated this is the only vendor in the United States that sells these ice resurfacers,
<br />keeping in line with the city's goal is to buy American. He added there are some vendors outside
<br />of the U.S, but they would not be able to meet the price. Mr. Martinez noted they are hoping to
<br />get sponsors to cover the cost of this equipment.
<br />-Renewal of Proposal — ASAP Towing
<br />Mr. Mark Dollinger, Police Department, stated this is for a renewal of the Police Department's
<br />towing contract for one (1) year. He noted they have been happy with ASAP and want to
<br />continue the partnership. The Board questioned how many times this contract can be renewed.
<br />Attorney McDaniels stated it can be renewed four (4) years. Mr. Dollinger confirmed this is the
<br />third year. He stated when they go out to bid next time they intend to make it a multi -year
<br />contract rather than a one (1) year term.
<br />- Master Service Agreement — InfoSend, Inc.
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