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BOARD OF PUBLIC WORKS <br />AGENDA ITEM REVIEW REQUEST FORM <br />Date 5/16/2019 <br />Department <br />Innovation & <br />Name Shawn Delahanty Technolozy <br />BPW Date 5/28/19 Phone Extension 6205 <br />ME <br />- ._.........._. .. ............... _......__ <br />Re wired Prior to Submittal to Board <br />BPW Attorney ® Attorney Name McDaniels <br />Dept. Attorney <br />Attorney Name Kennedy <br />Purchasing <br />Schmidt <br />Check the Appro <br />r ate Item Type — uirMed or All Submissions <br />Professional Services Agreement F-1 Contract <br />Proposal <br />E] <br />Open Market Contract <br />❑ Amendment/Addendum <br />Special Purchase, QPA <br />E] <br />Bid Opening <br />❑ Bid Award <br />Req. to Advertise ❑ Title Sheel <br />E] Quote Opening <br />Quote Award ❑ <br />Reject Bids/Quotes <br />R <br />Proposal Opening <br />❑ C/O & PCA No. ❑ <br />PCA <br />Chg. Order, No. <br />❑ Traffic Control ❑ <br />Resolution <br />® <br />Other: Annual Renewal and <br />❑ <br />Ease./Encroach <br />grade <br />lie aired Information <br />Company or Vendor Name <br />BOLT Limited, Inc _........... ........................ <br />Yes R If Yes, Approved by Purchasing <br />New Vendor <br />® No <br />MBE/WBE Contractor <br />® WBE Completed E-Verify Form Attached Yes <br />❑ No <br />Project Name <br />Laserfiche Rio UFgradeITand Professional Services <br />Project Number <br />Funding Source <br />IT Operating and Prof Svs <br />Account No. <br />4 460) and 31-06 $28,600_ ?lom6ommmmmmmm <br />279-0672-415 36 0 ($77,ITITmm <br />Amount <br />$106,070 Total across 2 accounts <br />Terms of Contract <br />12 months <br />Purpose/Description <br />Upgrade current licensing to RIO to consolidate silos and professional <br />services for onboarding and support. <br />For Change Orders Onl <br />(f Amount of Increase $ <br />❑ Decrease ($ <br />Previous Amount <br />$ <br />Increase <br />IT % <br />Current Percent of Change: <br />Decrease <br />( w <br />New Amount <br />$ <br />Increase <br />/o <br />Total Percent of Change: <br />Decrease <br />Time Extension Amount: <br />_............ <br />New Con-nletion Date: <br />