05092019 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION MAY 9, 2019 122 needed to remove tanks and analyze the fuel and oil in those tanks, and also replace the front steps of the clubhouse after removing the carpet and seeing the small amount of concrete left. - Amendment No. 1 to Professional Services Agreement — Troyer Group Mr. Silveus stated this amendment is to request soil borings in bid documents for Pulaski Park Improvements. Mr. Gilot asked if this was geotechnical, Mr. Silveus said yes. Mr. Silveus stated they are replacing a small bathroom as well as installing a stormwater basin in the parking lot. Ms. Boyles asked if there should be testing for other contaminants once out there. Mr. Silveus said foundry sand is what they will be looking for regarding the soil borings, but they might find other things in that analysis. - Opening of Bids — West Bank Trail Corridor Improvements — Project No. I I7-085R Mr. Roger Nawrot; Engineering, stated an addendum is going out to push back the bid opening date of this project. He stated they received interest from two new bidders from out of the area and both requested more time to put their bids together. Ms. Boyles stated the bid opening date will be at the agenda review session of May 23, 2019 because they did not want Memorial Day weekend affecting the bids for the regular meeting of May 28. - Change Order No. 2 - Century Center Convention Hall A-B Entry — Project No. 115- 017A Mr. Nawrot stated the reason for going over the 20% limit was due to the South Bend Fire Department. He stated the Fire Dept. required additional changes to two (2) doors by adding crash bars on them and making them an exit. He stated this was not an issue of code, but with Fire Dept. Mr. Eric Horvath, Public Works, asked if the Fire Dept. reviewed the plans prior and Mr. Nawrot said the plans are hard to view because he doesn't think they have anyone on staff experienced in the construction side of plans. Mr. Horvath asked if the State Fire Marshall reviewed the plans, and Mr. Nawrot said yes. Mr. Nawrot said there are plenty of exits, but Captain Fleming in the South Bend Fire Dept. said due to the door being an entryway, it also needs to be an exit since people will want to go out the same way they came in. Mr. Gilot stated someone should have a discussion with the Fire Dept. to avoid these issues in the future. - Reject Quotations — Hydrant Flow Testing Project No. 119-014 Ms. Boyles stated the specifications needed to be re -done because they overestimated the amounts of hydrants needing testing. - First Amendment to Memorandum of Understanding — Board of Commissioners County Of St. Joseph Indiana Ms. Boyles stated the invoice was received from the County for the total amount of work the City was responsible for regarding the Portage Avenue Bridge. She said this included change order elements such as lighting for added safety and security. - Alley Vacation — Delta 1 Properties Mr. Gilot noted the letter from Bob Miller Appliance stating they are opposed to the alley closure because it would disrupt his business and requests the rejection of this alley vacation. PRIVILEGE OF THE FLOOR Mr. Jacob Klosinski, Utilities, requested to update the Board on the Wastewater Treatment Plant Electrical Improvements Project No 117-132 that is not on the agenda and does not require action. Mr. Klosinski provided a memo to the Board stating during the design phase for this project, the City identified items in the project spec manual that required a revision to the manufacturer selection options. He stated the corrections were required due to compatibility issues related to the SCADA system. Mr. Klosinski stated the engineer of record, Black and Veatch, did not update their vendor list and the project was bid with manufacturers that were not approved to be used at the WWTP. Heather Cheslak from Black and Veatch was also present. Ms. Cheslak stated they stand behind their product, but they were on a very tight schedule for the design and missed the wording due to the rush. Mr. Klosinski stated there has been discussion with Allen Bradley as they have always had success with their products and advised they will be able to help balance costs. Mr. Gilot asked if there is any way to independently find a state QPA or bids with Allen Bradley to compare prices to make sure we aren't paying a terrible premium compared to what we would've paid if it were in the bid. Ms. Cheslak stated Black and Veatch has a database and once numbers are in they can compare. Mr. Klosinski stated he just wanted to give the Board a heads up on the issue because a change order would be coming soon, hopefully by the end of May. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:59 a.m.