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AGENDA REVIEW SESSION
<br />APRIL 18, 2019 99
<br />ATTEST:
<br />&$Mwin I
<br />Linda M. Martin, Clerk
<br />REGULAR MEETING APRIL 23, 2019
<br />The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, April
<br />23, 2019, by Board President Gary A. Gilot, with Board Members Therese Dorau and Genevieve
<br />Miller present. Board Members Elizabeth Maradik and Laura O'Sullivan were absent. Also
<br />present was Board Attorney Clara McDaniels.
<br />APPROVE MINUTES OF PREVIOUS MEETING
<br />Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the Minutes of the
<br />Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on April 4,
<br />April 9, and April 16, 2019, were approved.
<br />PUBLIC HEARING - NOTICE OF INTENT TO SELF -PERFORM 2019 CURB AND
<br />SIDEWALK PROGRAM
<br />Mr. Gilot stated a public hearing is required by Statute for the City to self -perform two (2)
<br />projects. He read in a memo to the Board, Ms. Kara Boyles, City Engineer, stated the city intends
<br />to self -perform two (2) curb and sidewalk projects at 302-418 E. Fairview Street and 801-849
<br />and 802-842 Albert Street that exceed $100,000 including labor and material. She noted under
<br />Indiana law, the City is required to publish its Notice of Intent when using its own workforce for
<br />any projects exceeding $100,000. Ms. Boyles stated neither project will exceed the $250,000
<br />limit. She added the Street Department has the qualified staff to do the work and it is less costly
<br />to do so. Mr. Gilot asked if there was anyone present that had any further questions or needed
<br />further discussion. Mr. Murray Miller, Local Union No. 645, asked why these projects were not
<br />going out to bid. Mr. Gilot stated Ms. Boyles explained in detail at the Agenda Review Session
<br />that there is a reduction in the budget and in an attempt to get this work done, to make the best
<br />use of tax dollars, she has asked to have the City's in-house crews do the work. He noted she
<br />would prefer to go to bid, but can't afford the cost. Attorney McDaniels stated there is statutory
<br />language that gives the city the right to perform the work up to $250,000. She stated based on the
<br />reduction in funds, this is the best way to perform the work. Mr. Miller asked if there was a
<br />scope of work. Mr. Gilot stated there would be, but it would include in-house labor, adding
<br />outside labor costs would be higher. Mr. Miller asked if it includes all equipment and materials
<br />used. Attorney McDaniels read through the requirements of the Statute, noting it requires all
<br />labor, materials, and equipment to be figured into the cost, which must be below $250,000 to
<br />allow the city to self -perform. Mr. Gilot agreed, stating a project must be between the amounts of
<br />$100,000 to $250,000 to qualify. Mr. Gilot asked if anybody else had any questions or
<br />comments. Hearing none, he closed the public hearing. Upon a motion by Ms. Dorau, seconded
<br />by Ms. Miller and carried, the Board approved the Notice of Intent to Self- Perform.
<br />OPENING OF BIDS — WATER TREATMENT CHEMICALS 2019 2020 (VARIOUS
<br />OPERATIONAL BUDGETS)
<br />This was the date set for receiving and opening of sealed bids for the above referenced
<br />chemicals. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which
<br />was found to be sufficient. The following bids were opened and publicly read:
<br />PVS TECHNOLOGIES, INC.
<br />10900 Harper Avenue
<br />Detroit, MI 48213
<br />Bid was signed by: Craig Mikkelson
<br />Non -Collusion, Non -Discrimination Affidavit Form was completed
<br />Ten percent (10%) Bid Bond was submitted
<br />N
<br />Item
<br />No.
<br />Est.
<br />Q
<br />Item
<br />Units
<br />Unit Price
<br />Total
<br />1
<br />150
<br />Chlorine —1 Ton Cylinders
<br />Ton
<br />No Bid
<br />No Bid
<br />2
<br />150
<br />Chlorine —.150 lb. Cylinder
<br />Cyl.
<br />No Bid
<br />No Bid
<br />3
<br />90,000
<br />Ferric Chloride
<br />I Gal. I
<br />$1.18/GL
<br />$106,200.00
<br />1
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