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AGENDA REVIEW SESSION APRIL 18, 2019 97 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on April 18, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau, and Genevieve Miller present. Board Member Laura O'Sullivan was absent. Also present was Attorney Clara McDaniels. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Mr. Gilot noted the addition to the Agenda of a Request to Advertise. OPENING OF BIDS — HISTORIC LEEPER PARK IMPROVEMENTS — PROJECT NO. 118- 01 OA (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: HOLLADAY CONSTRUCTION GROUP, LLC 227 S. Main Street, Suite 200 South Bend, IN 46601 Bid was signed by: Clayton Trueblood Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $1,835,246.00 LARSON DANIELSON CONSTRUCTION CO., INC. 302 Tyler Street LaPorte, IN 46350 Bid was signed by: Timothy F. Larson Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $1,379,960.51 ANCON CONSTRUCTION CO., INC. 2146 Elkhart Road Goshen, IN 46526 Bid was signed by: Rhett M. Fisher Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $1,297,041.32 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Venues, Parks, and Arts, Community Investment, and Engineering for review and recommendation. Board members discussed the following item(s) from the agenda. — Rescind Approval of Contract — Republic Services Attorney Sandra Kennedy explained scum bags are not permitted to be received by the landfill as requested in this contract and Republic Services never signed the contract so she is asking the Board to rescind their approval of March 26. She added there are some other vendors in mind. - Notice of Intent — Self Paving Curb and Sidewalk Program Ms. Kara Boyles, City Engineer, explained to the Board the City intends to self -perform two (2) curb and sidewalk projects that will not exceed the $250,000 threshold. She noted the Council approved three (3) additional members of the concrete team in the 2019 budget so more work will be done with city crews. Ms. Boyles stated using our own crews is beneficial for better efficiency, and better coordination. Mr. Gilot questioned if they would be doing more paving projects also. Ms. Boyles stated she did not see that issue occurring. Ms. Boyles stated there are different budget restrictions that require the City to prioritize what inside crews will do. Mr. Gilot summarized the needs didn't get smaller, but the budget did. Ms. Boyles concurred and stated there is approximately $1.3M of work to bid out, and they have $500,000 in the budget.