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CITY OF SOUTH BEND
<br />INSTRUCTIONS TO BIDDERS
<br />1865
<br />E31D FORMS AND EXECUTION
<br />A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
<br />Failure to do so will be at the Bidder's risk.
<br />B, Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and
<br />Specifications. Bids must be made on the form provided, The Bidder shall sign the Proposal
<br />and Non -Collusion Affidavit, which is a part of the provided forni, whorr, indicated, provide a
<br />notary signature and provide all other information required,
<br />C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
<br />individual, his/her name and post office address must be shown. If made by a partnership or
<br />joint venture, the name and post office address of each member of the partnership or joint
<br />venture must be shown. If made by a corporation, the Proposal must be signedby an officer
<br />of the corporation or by a representative duly authorized by the corporation to execute the
<br />Proposal in its behalf,
<br />SEALED BIDS ONLY
<br />A. Bids, Proposals, Guaranty, and other required documents must be Submitted in a sealed
<br />envelope marked on the outside with the general classification of material bids, i.e. "Bid for
<br />Computer Equipment," "Bid for Fro ,( End Loador," or "Bid for Office Supplies."
<br />B. When samples are required, such samples shall be delivered or shipped at the bidder's
<br />expense to the address specified in the Invitation to Bid. Samples Must be shipped
<br />separately from bid documents and labeled clearly with the Bidder's narne, address and the
<br />commodity or equipment classifications and documents, the, itern (and item, number, if any),
<br />and Material Safety Data Sheets (if applicable), All samples must be representative of the,
<br />commodities or equipment which will be supplied by the Successful Bidder, All samples will
<br />become the property of the City of South Bend and none will be returned, unless otherwise
<br />stated in the Specifications.
<br />C. In the event of an inconsistency between provisions of the contract documents, the
<br />inconsistency shall be resolved by giving precedence in [fie following order:
<br />QRDER OF PRECEDENCE
<br />A. Bid Form attached Proposal
<br />B. Amendments to Specifications
<br />C. Specifications
<br />D. Special Provision
<br />E, Instructions to Bidders
<br />F. Notice to Bidders
<br />4, DELIVERY OF BIDS
<br />A. Bids must be delivered to the Office of the Board Of Public Works,, 13"� Floor, County -City
<br />Building, room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235-
<br />9251, by the time specified (local time) in the Notice to Bidders, If not delivered personally,
<br />the sealed envelope containing the Bid must be mailed to the following address:
<br />City of South Bend
<br />Clerk of the Board of Public Works
<br />1316 County -City Building
<br />227 West Jefferson Boulevard
<br />South Bend, Indiana 46601
<br />B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The
<br />City will not be responsible for deliveries, Any Bids received after the time specified will
<br />be returned unopened,
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