06/17/1919 Board of Public Works Minutes

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" In cases involving a special assessment ch4rgea►ble to Capital Account in which the Corporation does not make f inane ial aarrenoements to pay the assess nt , there is no -.obligation unon the Director General to furn h the mon y,, TN such cases the question is one between the public authorities and t o Railroad. C orporat ion. PROJECTS WHICH INVOLVE TION AGREES TO •. If such a project is agreed to between the corporation and the Public body and the f inane iaal ft-veaAgemOnts have been satisfactorily disposed of, the Railroad. Administration will. &$sum*$ as to operating Expenses, the amount properly char edaabla to it, but this. pulley should net prevent the Federal of'f.icer from presenting the object ons o .if any, which may develop to the project from a.n., operating standpoint, nor from des ignat°ing T.7herever puss ible, the most economical method of entry gout any such p»o jec' whenever tb.ere is more than one wary of pr ov id ing the proposed facility* or improving the existing fac ilt'iy, or from des i�;nat ink, d better method: Lof reaching the result if there is one avaail4ble. • " The General practices in. connection with negot iat ions w ith, or before such public authorities preceding the. issuance of an, order; either -formal or_ informal, should be along the following lines: (a) Immediately upon receiving notice that any question affecting Capital Expenditures is to be taken up, notice should be given as information, to the proper officer of the C orporat ion so that the Corrorat ion may. part is ipate lathe -co.n:> iderat ion or hearing nef ore the. public. authority., and where such projeG.ts .fnvbtve the consideration of .existing franchises or charters.. unusel . care in protecting the rights of the C orporat ion, to notice should be. exercised, The United States Railroad Administration representatives should assure thaw$elves that the public autorities hays aive:n the Corporation the notice required by law. " ( b) . The represeatdtd.#ee of the United S vatcs Railroad Administration will in such proceedings handle to the best advantage all matters involving maintenance, trans- portat-ion and other items included under operaationt and may be called as witnesses for the public, or 'the Corporation, as well as forthi Railroad Administration. * (c) It will be .entirely proper to respond to any requests from a Mun1eiPft14Ys County of State for information in regard to material and labor casts, and to volunteer such data so that all concerned may get the benefit of the information in the bands of the Railroad Administration officals. (d) Single complete items involving a charge to Capital Expenditures ©f $1,000 or less should be promptly reported. to the Corparat ion to give the Corporation the opportunity of handling the matter with the public authority, but in the discretion of the Federal Manager the work should not be delayed if, and when, in his opinions a prompt dispos it ion of the matter will `be the proper action under 611 c it cumst. Laces. COMPLIANCE WTT14 ORDERS ISSUED BY PUBLIC AUTHORITIES. w If and when a proceeding before the public authority has resulted in a definite order involving a charge to Capital Expeasey the matter should be promptly reported to the Division of Capital Expenditures, with the position of the Corporation officer clearly expressed, together with the rec a mend.aat ions of the Federal Manager and Regional Director." Sincerely yours, (Signed) WALKER D. HINES.