03212019 Agenda Review Session - Laserfiche WebLink

Home Browse Search

AGENDA REVIEW SESSION MARCH 21, 2019 62 in previous years. He added he included a Performance Bond requirement in the specifications to protect against damage. - Change Order — Erskine Clubhouse Renovations Mr. Kyle Silveus, Engineering, stated this Change Order exceeds the 20% limit due to an excess of unforeseen conditions when demolition of the building proceeded. He noted 10% of the increase is from add-ons, and the other approximate 10% is due to unforeseen conditions. Mr. Gilot questioned if there was the potential for more unforeseen discoveries. Mr. Silveus stated there is the potential for additional excavation if the tanks they discovered leaked into the ground and depending on what they leaked. Mr. Gilot suggested there is a Brownfields Fund for these kinds of circumstances that could help cover those costs. - First Amendment to Actuarial Services — Cavanaugh Macdonald Consulting Mr. Dan Parker, City Controller, informed the Board the State required this change to reporting of actuarial valuation of old Police and Fire pension funds. He noted the City will be reimbursed by the State. - Addendum to Contract — 1st Source Bank Mr. Parker stated the City got slightly better terms for this year's banking services, noting the interest rate went down one one -hundredth of a percent. - Service Agreement — Responder Biomedical Services Mr. Mark Dollinger, Police Department, stated this company maintains the AED units in Police cars. Mr. Gilot questioned if these can be moved to a spot that's easier to access than the trunk, somewhere inside the vehicle. He noted they are for saving lives and timing is essential in those situations. Chief Tim Lancaster, Police Department, stated they have looked into that and the difference in time is actually minimal. Ms. Dorau asked if this maintenance is only for the mobile units. Chief Lancaster stated it is for all AED units including inside the Police Station. - Special Purchase — JG Uniforms Chief Lancaster stated this purchase is for outer ballistic vests. He noted the clothing technology has advanced from these vests being worn under the shirts to the outside of the uniforms. He noted the benefits are better mobility and comfort and they are less likely to get damaged from sweat. Chief Lancaster stated JG Uniforms is the largest supplier in the Midwest, and the only supplier that can come to the Police Department and fit each vest to the officers. He noted the Police Department wear -tested four (4, manufacturer's brands before the determination was made that these were the only brand that fit and performed properly. He noted they are also compatible with body cameras that are now carried on the vests, because the inner vest carriers lose the ability to record. Chief Lancaster added they are the only custom manufacturing vendor close enough to South Bend to come in to town to measure for a custom fit for each officer individually. - Professional Services Agreement — Black and Veatch Mr. Kara Boyles, City Engineer, stated this agreement is for CAD updates that will allow them to run different data for projects the City is doing to show the effects of the project on the water pressure system. Mr. Gilot suggested the AMR meters are capable of producing some of that data. - Professional Services Agreement — Shive-Hattery Ms. Boyles stated this design study is for the interior renovations to the restroom and sleeping quarters at Fire Station No. 3, and for interior changes to Station No. 6 for elimination of exhaust issues. - Professional Services Agreement — DLZ Mr. Zach Hurst, Engineering, stated this Douglas Road Lift Station is at capacity and needs upgrading. Ms. Boyles noted the City is in the county's right-of-way here and she is asking for an easement from them. Mr. Gilot noted the City is a public utility, and public utilities have automatic easement rights. - Dedicated Improvements Agreement — Matthews LLC Mr. Zach Hurst, Engineering, stated the Commerce Center is using the storm sewer and tree lawn and pavement access temporarily. He noted this agreement is to ensure the City gets the right-of- way back in the same condition as before the work began. Mr. Gilot noted this would be Board Member Suzanna Fritzberg's last official meeting before she leaves the City to pursue a new career. The Board thanked her and wished her luck in her future endeavors. No other business came before the Board. Upon a motion by Ms. Fritzberg, seconded by Ms. Dorau and carried, the meeting adjourned at 11:43 a.m.- BOARD OF PUBLIC WORKS