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Center, and it must be within 15 minutes driving time via approved truck route(s) of <br />the Public Works Service Center. Loading shall be done by the supplier. <br />Duplicate weight tickets will be provided for each load. Each ticket will bear a serial <br />number, increasing in number with each load. No ticket number shall ever repeat. <br />5. The vendor for items in Division A and Division B shall designate a representative and an <br />alternate that shall be available for at least one (1) hour no later than Wednesday of each <br />week for a coordination conference to discuss the City of South Bend's prospective order <br />for the upcoming calendar week. The vendor shall guarantee availability of materials of <br />each type and in such quantity for each day of the following week as agreed to in the <br />conference. If such materials are not available at the time of delivery as agreed, the <br />vendor shall at its option remedy the situation by one of the following means: <br />a_. Arrange for the City of South Bend to pick up its order within one (1) hour of the <br />agreed schedule at another location within five (5) miles of the South Bend City limits <br />at no additional cost to the City of South Bend. <br />b. Within three (3) working days of the failure to deliver, with its own forces and <br />equipment lay the materials into place at the location the Bureau of Streets has <br />prepared and readied for paving. Such paving shall be done in a workmanlike <br />manner, according to the Standard Specifications for the type of material being used, <br />at no additional cost to the City. <br />6. The bid proposal shall specify as per unit cost of delivery for all items specified for <br />delivery. Award may be made to a company for just delivery and not necessarily for the <br />purchase of the material <br />VIII. DIVISION A: ASPHALT MATERIALS <br />A. Prevailing specifications/INDOT Standard Specification Section: 402, 403, 405, 406, 407, <br />902,904 <br />B. Additions: <br />Division includes bituminous materials to be provided to the City of South Bend for <br />placement by the City's own forces. <br />a. The producer of the materials will be a CERTIFIED HOT MIX ASPHALT <br />PRODUCER, in accordance with ITM 583; Certified Hot Mix Asphalt Producer <br />Program by the Indiana Department of Transportation Materials and Tests Division. <br />The producer also will have a certified operator, laboratory, and bituminous <br />laboratory technician on staff. <br />b. Upon request, the successful bidder shall provide to the City copies of all material <br />certifications, laboratory test results, and other quality control documents necessary <br />to show compliance with Section 402, for any and all deliveries to the City. Records <br />from other on -going projects shall be acceptable so long as those projects are <br />concurrent with deliveries to the City. The City reserves the right to request up to 12 <br />plate samples during the contract period to be obtained by an independent laboratory <br />for analysis and verification to the specifications. Any plate samples requested past <br />the 12 required by the specifications will be processed and paid for by the City of <br />South Bend separate of this contract. Results of the testing will be delivered within <br />24 hours of the time the sample was taken. Large enough samples shall be taken in <br />