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AGENDA REVIEW SESSION MARCH 7, 2019 47 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on March 7, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau, Suzanna Fritzberg, and Laura O'Sullivan present. Also present was Attorney Elliot Anderson. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. - Remove Agenda Item Mr. Gilot noted the request to remove Item 4., Reject Bids, from the agenda. - Resolution No. 08-2019 — Authorizing Staff to Effectuate the Acquisition of Certain Real Property ................:. Mr. Dave Relos, Community Investment, stated this resolution is for the acquisition of property along the river in Seitz Park and the East Race for future development of the area. He noted it also authorizes him to sign the associated documents. Mr. Gilot questioned if there is a willing buyer and seller. Mr. Relos stated that is the hope. - Agreement for Staff Services — The Industrial Revolving Fund Ms. Angelina Billo, Community Investment, stated this is for the Industrial Revolving Fund and is the same agreement as approved in 2017 except for an increase in the amount of 2%. She noted the City will be paid by the services provided. - Grant Agreement — The Bloomberg Family Foundation, Inc. Mr. Brian Donoghue, Innovation Office, stated the funds from this grant will be disbursed to the City to go to the budgeting process to determine how they will be distributed. He noted the first $100,000 will be paid to the city in 2019 for planning and budgeting determination, with the rest of the $1,000,000 being disbursed over the remaining three (3) years. - Bid Extension — % Extended Cab Pick -Up Trucks Mr. Jeff Hudak, Central Services, stated there is language in the equipment bids allowing to extend the bid prices for a year. He noted sometimes they run up against some cutoff dates on the accessory equipment. Mr. Gilot asked what kind of fuel these will use. Mr. Hudak stated they are CNG. He noted they will have extra tanks under the truck bed. - Request to Advertise — Historic Leeper Park Improvements Mr. Kyle Silveus, Engineering, stated this is for the first phase of the project, concentrating on the central area of the park including removal of the duck pond. - Easement Agreement — Indiana Michigan Power Company Ms. Maradik noted this is only for access to a transformer that will be installed in Howard Park, not actual easements around the park. - Encroachment — Air Intake Vent at 350 E. Lasalle Ave. Mr. Gilot noted the recommendations from Engineering and Community Investment to deny this request from the Commerce Center Development due to including a permanent retaining wall. He read the comments that pointed out an encroachment includes a revocable permit and a retaining wall is not revocable. Mr. Zach Hurst, Engineering, stated he is working with the applicant on an easement in place of this encroachment request. Mr. Gilot read suggestions from Community Investment on how to redesign this air intake vent so that it would remain on the applicant's property, rather than encroach on the public right-of-way. The Board agreed a redesign or an easement would be more appropriate for this venting system. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:54 a.m. BOARD OF PUBLIC WOS Gary A. Gilot„ Presi "ent Elizabeth A. Maradik, Member Therese J. Doran, Member G 6rJg irV g r" AiLi_ 69 , Member