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CLAIMS REVIEW MEETING JULY 31, 2012 252 <br />A Claims Review Meeting of the Board of Public Works was convened at 8:35 a.m. on Tuesday, <br />July 31, 2012, by Board President Gary Gilot with Boards Member Donald Inks and Michael <br />Mecham present. <br />APPROVE TRAFFIC CONTROL DEVICE <br />Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, the following traffic <br />control device was approved: <br />NEW INSTALLATION: Reserved Handicapped Accessible Parking Space Sign <br />LOCATION: On the East Side of Lafayette Blvd., First Spot North of <br />Jefferson Blvd., <br />REMARKS: All Requirements have been met <br />AWARD BID AND APPROVE CONTRACT— PURCHASE OF ELECTRICAL EQUIPMENT <br />FOR THE UNION STATION TECHNOLOGY CENTER — PROJECT NO 112-046 (AEDA <br />MF <br />Mr. Gilot stated that bids were received for the above project on July 19, 2012. In a memo to the <br />Board, Mr. John Engstrom, Engineering, advised that after reviewing those bids, the review <br />committee, made up of representatives from Engineering, Community and Economic <br />Development, and Union Station, recommended that the Board award Item No. 1, the critical <br />equipment, to the lowest responsive and responsible bidder, All Phase Electrical Supply Co., <br />Inc., 1385 North Bendix Drive, South Bend, Indiana, in the amount of $1,209,000.00. In his <br />memo, Mr. Engstrom noted that MacAllister Machinery bid only sections 2H and 2I of Item No. <br />1, and is therefore found non - responsive. Mr. Gilot stated the review team is still evaluating the <br />other items in the specifications and will come back to the next Board meeting with their <br />recommendation. Therefore, Mr. Mecham made a motion that the recommendation be accepted <br />and the bid be awarded and the contracts approved as outlined above. Mr. Inks seconded the <br />motion, which carried. <br />APPROVE CLAIMS <br />Mr. Inks stated that a request to pay claims has been received by the Board; each claim is fully <br />supported by an invoice; the person receiving the goods or services has approved the claims; and <br />the claims have been filed with the City Fiscal Officer and certified for accuracy. <br />Mr. Inks stated the following claims were submitted to the hoard for gnnrnvnl <br />Name <br />- - - -- - - <br />Amount of Claim <br />rr- <br />Date <br />City of South Bend <br />$1,193,517.63 <br />7/31/2012 <br />City of South Bend <br />$1,398,990.30 <br />7/31/2012 <br />i nererore, Mr. inks matte a motion that after review of the expenditures, the claims be approved <br />as submitted. Mr. Gilot seconded the motion, which carried. <br />ADJOURNMENT <br />There being no further business to come before the Board, upon a motion made by Mr. Inks, <br />seconded by Mr. Mecham and carried, the meeting adjourned at 8:40 a.m. <br />r <br />inda M. Martin, Clerk <br />BOARD OF PUBLW WORKS <br />4 '&^ <br />.,- -iv°Iark W. Neal, Member <br />Michael C. Mecham, President <br />